Shipley Parish Council
Parish Council Documents
Next Council Meeting
Tue 23rd Jul 2019 at 7:00pm
SHIPLEY PARISH COUNCIL
Chairman: Councilor Keith Stevenson
Clerk: Sheena Trower, Registered Office: Bailey Brook House, Amber Drive, Langley Mill, Derbyshire NG16 4BE.
Tel: 01773 764202 (answerphone)
web site: shipleyparishcouncil.org
Email: shipleyparishcouncil2019@gmail.com
2nd May 2019
To all Electors in the Parish of Shipley
Dear Elector
Re: SHIPLEY ANNUAL PARISH MEETING 2019
Tuesday 7th May 2019 at 7 p.m.
You are invited to attend the above Annual Parish Meeting of Shipley, which will take place on Tuesday 7th May 2019 at the Shipley Parish Rooms, The Field, Shipley commencing at 7.00 p.m. followed by the Annual Parish Council Meeting for 2019.
The meeting will be chaired by the Parish Council Chairman 2018 – 2019 Councillor Keith Stevenson.
Please advise the Clerk if you are unable to attend on 01773 764202.
Yours sincerely,
Sheena Trower
Clerk of the Council
A G E N D A
1. Apologies for absence
2. To approve Minutes of the Annual Parish Meeting held Tuesday 22nd May 2018.
3.Report of Shipley Parish Council Chairman 2018 – 2019 Cllr Keith Stevenson.
4. To receive public address
5. Closure of meeting
SHIPLEY PARISH COUNCIL
Minutes of 2018 Shipley Annual Parish Meeting
held Tuesday 22nd May 2018 at The Shipley Parish Room, The Field, Shipley at 7 p.m.
In Attendance:-
Councillor Keith Stevenson (Chairman)
Eight members of the public including representatives from the Parish Council.
1. Apologies for Absence
Apologies for absence received from Cllr G. MacDonald.
2. Annual Report of the Chairman Cllr K. Stevenson 2017 – 2018
The Chairman read out his annual report to the meeting.
3. Public address
No reports.
4. Closure of the meeting
The Chairman closed the meeting at 7.15 p.m.
SHIPLEY PARISH COUNCIL
Chairman: Councillor Keith Stevenson
Clerk: Sheena Trower, Registered Office: Bailey Brook House
Amber Drive, Langley Mill, Derbys NG16 4BE.
Tel: 01773 764202 (answerphone)
E mail:shipleyparishcouncil2019@gmail.com
website : shipleyparishcouncil.org
Dear Member
Re: Annual Parish Council Meeting Of Shipley Parish Council
Tuesday 7th May 2019 commencing At 7.15 P.M.
You are summoned to attend the Annual Parish Council Meeting of Shipley Parish Council to be held at the Shipley Parish Room, Shipley on Tuesday 7th May 2019 commencing at 7.15 p.m. to follow the Annual Parish Meeting.
The public and press are welcome to attend. The public can address during public participation period within the first fifteen minutes from the opening of business.
Printed copies of all documents will be made available at the meeting for Members.
Please forward apologies to the Chairman or Clerk.
Yours sincerely,
Sheena Trower
Clerk of the Council
A G E N D A
1) Signature and endorsement of elected Members’ Declaration of Acceptance of Office 2nd May 2019 for a four year term.
2) Election of Chairman for the year 2019 - 2020
3) Declaration of Acceptance of Office by the Chairman 2019 – 2020
4) Chairman’s Announcements
5) Apologies for absence
6) Election of Vice Chairman for the year 2019 – 2020
7) Declaration of Acceptance of Office by the Vice Chairman 2019- 2020
8) Declarations of Interest & review of the Register of Interests for Amber Valley Borough Council
9) Calendar of Meetings for 2019 – 2020 for consideration as attached.
10) To receive the Minutes of Parish Council Meeting held 26th March 2019
11) To receive updates on the Minutes 7th May 2019 for information only.
12) To determine if any items should be taken with the public excluded.
If it is deemed appropriate to exempt the public from any item, the following resolution will be passed. “That in accordance with section 100a(4) of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public and press be excluded from the meeting and they be instructed to withdraw.”
13) Suspension of Standing Orders to allow Public Speaking (15 minutes or at the Chairman’s discretion)
14) At the start of the meeting a period of not more than 15 minutes will be made available for members of the public to ask questions or submit comments about Parish Council matters.
15) Public speaking from members of the public
16) Reports for Derbyshire Constabulary
17) Amber Valley Borough Council report from Borough Councillor Richard Iliffe
18) Derbyshire County Council report from County Councillor Alex Stevenson
19) Chairman’s Report (a) Litter pick Easter 2019 (b) Parish illustrated map
20) Appointment of representatives of Council on outside bodies:-
a) Allotment Site The Field, Shipley
b) Derbyshire County Council Town & Parish Liaison Committee
c) Pit Lane inspection representatives
d) Shipley Parish Room Trust representatives (2)
21) To review and adopt the Council Standing Orders updated 2019 as provided through the National Association of Local Councils
22) To review and adopt the Council Financial Regulations updated 2019 as provided through the National Association of Local Councils
23) To review Parish Council risk assessment 2019 - 2020
24) To review and adopt the Parish Council asset register 2019 – 2020
25) To review and approve the Council’s Complaints Policy
26) Council policy for the Freedom of Information Act and General Data Protection Regulations revised legislation effective 25th May 2018 approved 24th April 2018.
27) To appoint Internal Auditor for the financial year ending 31st March 2020.
28) (a) DALC Circulars as emailed.
(b) Attendance to Derbyshire Association of Local Councils Seminar 1st April 2019 – reports by Cllrs K. Stevenson & D. Watson.
(c) To consider training session at Shipley invitation of DALC representative.
29) (a) Planning applications currently lodged with Amber Valley Borough Council
(b) Update on Amber Valley Borough Council Local Plan Consultations
30) Financial Reports:-
31) To consider Annual Governance Statement 2018 – 2019 for approval.
32) To receive statement of accounts for 2018 – 2019 following internal audit completed 24th April 2019.
33) Submission of statement to P.K.F. Littlejohn by 1st July 2019.
34) Annual insurance policy due 1st June 2019 to Came & Co (2) of 3 year contract in the sum of £852.36.
35) To consider approval of invoices from 1st April to 7th May 2019 as attached.
36) To endorse cost of floral displays through Plantscape for 2019 in the sum of £344.80 exc.
37) Representative Reports update prior to 7th May 2019:-
a) Allotment site update (Cllr D. Watson)
b) Update on football site Pit Lane following agreement of lease to Heanor Juniors FC
c) Derbyshire County Council Town & Parish Liaison meetings
d) Shipley Parish Room Trust – Cllrs Mrs. S. Bamford & Mrs. T. Skelton
e) Update on Parish Litter pick in conjunction with Shipley W.I.
38) Clerk Report
39) Parish Council Vacancy following election 2nd May 2019 (one)
40) Parish Council Newsletter date for publication and request for articles
41) To consider summer event Shipley 2019.
42) Update on Shipley Recreation Ground at Pit Lane, Shipley including inspections.
43) Update on Village Telephone Kiosk
44) Update on village signs and noticeboard for installation on Pit Lane, Shipley
45) Road safety issues Shipley Parish and consideration of application for access amendments (Cllr K. Stevenson)
46) Hassock Lane recreational greenbelt site update.
47) Items for information
48) Date and time of next meeting:-
Shipley Parish Council Meeting Tuesday 25th June 2019 commencing at 7.00 p.m. at the Parish Rooms (to confirm Parish Council Policies and Procedures)
The public and press are cordially invited to attend Parish Council meetings and address during Public Comments Period. Recording of business proceedings is allowed by members of the public and press.
Access for all is available at the Shipley Parish Room with facilities for persons with disabilities.
SHIPLEY PARISH COUNCIL
PARISH COUNCIL MEETINGS
All meetings take place at the Shipley Parish Room
The Field, Shipley
Commencing at 7.00 p.m.
2019 – 2020
Parish Council Meeting Tuesday 25th June 2019
Council Meeting Tuesday 23rd July 2019
No meeting in August
Council Meeting Tuesday 24th September 2019
Working Party Meeting Tuesday 22nd October 2019
Council Meeting Tuesday 26th November 2019
No meeting in December
Council Meeting Tuesday 28th January 2020
Working Party Meeting Tuesday 25th February 2020
Council Meeting Tuesday 24th March 2020
Working Party Meeting Tuesday 28th April 2020
Annual Parish Meeting & Annual Parish Council meeting
Tuesday 26th May 2020
The public and press are cordially invited to attend all meetings and address during the Public Comments Period at the commencement of each meeting for a period of 15 minutes.
Notice of intention to address can be submitted to the Council prior to the meeting date.
The meeting room offers full disabled access and facilities.
The public and press are at liberty to record and film meetings during Council business
Website: shipleyparishcouncil.org