Shipley Parish Council Vacancy for Co-option of Councillor August 2021

Shipley Parish Council


Chairman Councillor Mrs. Tracy Skelton 2021 – 2022

Shipley Parish Rooms, The Field, Shipley, Derbyshire. DE75 7JH 01773 764202





The Electoral Services Department of Amber Valley Borough Council has confirmed that the regulation 10 requests from electors have not been fulfilled and the Parish Council can now fill the casual vacancy by co-option. 

If you are interested in serving as a Parish Councillor, please write to the Parish Clerk confirming that you are qualified to be a Councillor (see Appendix A of the attached Co-option procedure), include your CV and a brief explanation of why you are interested in joining the Parish Council. 

The Council meets bi-monthly (January, March, May, July, September, November) on the fourth Tuesday in the month. 

If you would like to know more about the role, please contact the Clerk. The closing date for written submissions of interest is 21st September 2021 at 9.30 a.m.

Candidates will be invited to speak at the Parish Council meeting on a date to be agreed, after which a vote by Councillors will take place. 

Full details of the process can be found in the attached Co-option procedure. 


Post: Shipley Parish Rooms, The Field, Shipley DE75 7JH

01773 764202 (24 hour answerphone) 

This notice and Shipley Parish Council’s co-option procedure are also available on the Parish Council website


3rd August 2021


Sheena Trower

Clerk of Shipley Parish Council







  • If no request for an election is received by Amber Valley Borough Council by the date of the Notice of Vacancy, the Electoral Services Department will advise the Parish Council that it may co-opt to the vacancy.  
  • Co-option is the process by which the Parish Council selects a new Councillor and it is done as an agenda item within a regular Parish Council meeting.  
  • The Parish Council manages the process of co-option by itself and aims to demonstrate that it is fair and transparent by following the procedure set out below:  
  • Shipley Parish Council invites interested candidates to write to the Clerk by a specified date via notices place on its noticeboards and website.  
  • Candidates will be asked to confirm that they are qualified to be a Councillor (ref. Appendix A) and to include their CV and a brief explanation of why they would like to be a Parish Councillor.  
  • Copies of the information received from candidates will be circulated by the Clerk to all Councillors prior to the meeting of the Parish council during which the co-option will be considered.  
  • At the Parish Meeting candidates will be invited to say something about themselves and what they would like to achieve as a Shipley Parish Councillor.  
  • Each candidate will be allocated a maximum of six minutes.  
  • In a closed session of the Parish Council meeting, without the public present, Councillors will discuss and consider the candidates.  
  • Voting will take place.  
  • Councillors will have one vote per vacancy. In the event of a tie between two candidates for one vacancy the Chairman will exercise his casting vote.  
  • If there is only one candidate for one vacancy they are not automatically co-opted – a yes/no vote will take place.  
  • The successful candidate/s will be declared co-opted to the Parish Council and, after signing the Declaration of Acceptance of office paperwork, will be asked to join the meeting.  
  • The Register of Interests Declaration must be completed, signed and returned to the Parish Council within 28 days of co-option or election to comply with the law. Failure to carry out this procedure and continue to participate in Councils meeting is a criminal act. The Register of Interests particulars are published by law on the Parish Council and Borough Council website (signatures redacted).
  • The successful candidate is a Councillor in their own right and is no different to any other member; co-option is a legitimate form of election as part of the election process.  
  • Appendix A Qualifications to be a Councillor A person is qualified to be elected and to be a Councillor if they are a British, Commonwealth, Irish or European Union citizen and on the relevant day (that is, the day of nomination or election) they are 18 or over. In addition, the person must meet at least one of the following criteria (1) on the relevant day and thereafter they continue to be on the electoral register for the parish, or (2) during the whole of the twelve months before that day they have owned or tenanted land or premises in the parish, or (3) during the whole of the twelve months before that day their principal or only place of work has been in the parish, or (4) during the whole of the twelve months before that day they have resided in the parish or within three miles of it. Except for qualification (1), these qualifications then continue for the full term of office, until the next ordinary elections. Certain people are disqualified from standing, and these include paid officers (including the Clerks) of the council, bankrupts and those subject to recent sentences of imprisonment.

Source: Shipley Parish Council
Publish date: Tue 3rd Aug 2021