Shipley Parish Council Agenda.
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Annual Parish Meeting and Annual Parish Council Meeting 22nd May 2018
Chairman: Councillor Keith Stevenson, 6 The Field, Shipley, Derbyshire. DE75 7JH.
Clerk: Sheena Trower, Bailey Brook House, Langley Mill, Derbys NG16 4BE.
Tel: 01773 764202 (answerphone)
website :


Chairman: Councillor Keith Stevenson
Clerk: Sheena Trower, Registered Office: Bailey Brook House
Amber Drive, Langley Mill, Derbys NG16 4BE.
Tel: 01773 764202 (answerphone)
website :

9th May 2018

Dear Member

Re: 2018 Annual Parish Council Meeting Of
Shipley Parish Council
Tuesday 22nd May 2018 commencing At 7.15 P.M.

You are summoned to attend the Annual Parish Council Meeting of Shipley Parish Council to be held at the Shipley Parish Room, Shipley on Tuesday 22nd May 2018 commencing at 7.00 p.m.

The public and press are welcome to attend. The public can address during public participation period within the first fifteen minutes from the opening of business.

Printed copies of all documents will be made available at the meeting for Members.

Please forward apologies to the Chairman or Clerk.

Yours sincerely,

Sheena Trower
Clerk of the Council


1) Election of Chairman for the year 2018 - 2019
2) Declaration of Acceptance of Office by the Chairman 2018 – 2019
3) Chairman’s Announcements
4) Apologies for absence
5) Election of Vice Chairman for the year 2018 – 2019
6) Declaration of Acceptance of Office by the Vice Chairman 2018- 2019

7) Declarations of Interest & review of the Register of Interests for Amber Valley Borough Council

8) Calendar of Meetings for 2018 – 2019 for consideration as attached.

9) To receive the Minutes of the Extraordinary Parish Council Meeting held 24th April 2018 as attached for consideration of approval.

10) To receive updates on the Minutes 24th April 2018 for information only.

11) To determine if any items should be taken with the public excluded.
If it is deemed appropriate to exempt the public from any item, the following resolution will be passed. “That in accordance with section 100a(4) of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public and press be excluded from the meeting and they be instructed to withdraw.”

12) Suspension of Standing Orders to allow Public Speaking (15 minutes or at the Chairman’s discretion)

13) At the start of the meeting a period of not more than 15 minutes will be made available for members of the public to ask questions or submit comments about Parish Council matters.

14) Public speaking from members of the public

15) Reports for Derbyshire Constabulary (a) updates (b) Arrangements for attendance of the Police & Crime Commissioner Hardyal Dhindsa Tuesday 25th September 2018 to the Parish Council meeting commencing at 7.00 p.m.

16) Amber Valley Borough Council report from Borough Councillor Richard Iliffe

17) Derbyshire County Council report from County Councillor Alex Stevenson

18) Chairman’s Report

19) Appointment of representatives of Council on outside bodies:-
a) Allotment Site The Field, Shipley
b) Derbyshire County Council Town & Parish Liaison Committee
c) Pit Lane inspection representatives
d) Shipley Parish Room Trust representatives (2)

20) To consider appointment of contractor to service the Pit Lane recreation ground, Hassock Lane open area, plus hedging at both sites and allotment hedge.

21) To review and adopt the Council Standing Orders updated 2018 as provided through the National Association of Local Councils

22) To review and adopt the Council Financial Regulations updated 2018 as provided through the National Association of Local Councils

23) To review Parish Council risk assessment 2018 - 2019

24) To review and adopt the Parish Council asset register 2018 – 2019

25) To review and approve the Council’s Complaints Policy

26) Council policy for the Freedom of Information Act and General Data Protection Regulations revised legislation effective 25th May 2018 approved 24th April 2018.

27) To appoint Internal Auditor for the financial year ending 31st March 2019.

28) DALC Circulars as emailed.

29) Planning applications currently lodged with Amber Valley Borough Council

30) Financial Reports:-

a) To receive statement of accounts for 2017 – 2018 following internal audit completed 18th April 2018 as reported at the last meeting held 24th April 2018.
b) To consider Annual Governance Statement 2017 – 2018 for approval.
c) To note external audit to take place by Littlejohns submission by 30th June 2018.
d) Insurance approved on year three of three year contract through Came & Co in the sum of £827.53 due 1st June 2018.
e) To consider approval of invoices from 1st April to 16th May 2018 as attached.

31) Representative Reports update prior to 22nd May 2018:-
a) Allotment site update (Cllr D. Watson)
b) Application to establish Shipley Allotments Association proposal
c) Update on application to Amber Valley Borough Council lease
d) Derbyshire County Council Town & Parish Council Liaison Meeting 10th May 2018 report from Cllr K. Stevenson
e) Shipley Parish Room Trust – Cllrs Mrs. S. Bamford & Mrs. T. Skelton

32) Clerk Report as attached
33) Parish Council Vacancy closing date publicised 30th June 2018.
34) Parish Council Newsletter September 2018 articles invited for submission.

35) Update on Shipley Recreation Ground at Pit Lane, Shipley including inspections.

36) Update on Village Telephone Kiosk defibrillator

37) Update on village signs and noticeboard for installation on Pit Lane, Shipley
38) Road safety issues Shipley Parish
39) Shipley Lakeside update on planning development following Council meeting held 24th April 2018 and attendance of Waystone Developers.
40) Hassock Lane recreational greenbelt site update.
41) Arrangements for the commemorations of the centenary of the ending of WW1
1914 – 1918.
42) Items for information

43) Date and time of next meeting:-

Informal working party meeting at the Parish Rooms Tuesday 26th June 2018 commencing at 7.00 p.m.

Shipley Parish Council Meeting Tuesday 24th July 2018 commencing at 7.00 p.m. at the Parish Rooms.

The public and press are cordially invited to attend Parish Council meetings and address during Public Comments Period. Recording of business proceedings is allowed by members of the public and press.

Access for all is available at the Shipley Parish Room with facilities for persons with disabilities.


All meetings take place at the Shipley Parish Room
The Field, Shipley
Commencing at 7.00 p.m.

2018 - 2019

Working Party Meeting Tuesday 26th June 2018

Council Meeting Tuesday 24th July 2018

No meeting in August

Council Meeting Tuesday 25th September 2018

Working Party Meeting Tuesday 23rd October 2018

Council Meeting Tuesday 27th November 2018

No meeting in December

Council Meeting Tuesday 22nd January 2019

Working Party Meeting Tuesday 26th February 2019

Council Meeting Tuesday 26th March 2019

Working Party Meeting Tuesday 23rd April 2019

Annual Parish Meeting & Annual Parish Council Meeting
Tuesday 28th May 2019

The public and press are cordially invited to attend all meetings and address during the Public Comments Period at the commencement of each meeting for a period of 15 minutes.
Notice of intention to address can be submitted to the Council prior to the meeting date.
The meeting room offers full disabled access and facilities.
The public and press are at liberty to record and film meetings during Council business

Sheena Trower
Clerk of the Council 01773 764202 (answerphone)
42 Plumptre Road Aldercar NG16 4EY.
The meeting dates agreed subject to change by discretion of the Chairman, which would be accompanied by three clear days’ public notice.

Item 32 Clerk Report

a) Derbyshire & Derby Minerals Local Plan – Spring 2018 Consultation available online
b) Grant Application (Section 137 LGA) received from Cook Stars Amber Valley & Erewash as circulated by email.
c) (i) Derbyshire Police & Crime Commissioner confirmation of visit to Shipley Parish Council meeting Tuesday 25th September 2018. (ii) Circular from the Commissioner circulated requesting residents’ views on rural crime in Derbyshire.
d) Status of unadopted roads/bridleways/RUPPs in the parish. Response received from Derbyshire County Council regarding Long Lane (Chairman report).
e) Following the recent litter pick carried out in the parish, it was reported by the Chairman that additional dog foul bins would be of benefit to the parish. The cost would be allocated to budget category ‘environment’ of £4000.00 nett annual allocation. The Parish Council would be responsible for the service costs to either Borough Council or Derbyshire County Council Ranger appointment.


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