Shipley Parish Council Minutes.
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Shipley Parish Council Meeting held Tuesday 23rd February 2016
SHIPLEY PARISH COUNCIL
Parish Council Meeting
MINUTES OF SHIPLEY PARISH COUNCIL MEETING
HELD
TUESDAY 23rd FEBRUARY 2016
THE SHIPLEY PARISH ROOM, THE FIELD, SHIPLEY
COMMENCING AT 7.00 P.M.

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In Attendance:-

Councillor Greg MacDonald (Chairman)
Dr. C. Perko; Mrs. M. Jackson, Mrs. T. Skelton, K. Stevenson, P. Taylor & D. Wood.

Also in attendance: Amber Valley Borough Councillor Richard Iliffe, two Officers representing Derbyshire Constabulary – P.C. Emma Marshall & PCSO Emma Fisher; Mrs. Catherine Smith & Mrs. Louise Birks representing Heanor Lions Football Club, three parishioners including D. Hollingsworth.

129/2016 APOLOGIES

The meeting received apologies from Derbyshire County Councillor Paul Jones.

RESOLVED:- The apologies received and accepted.

130/2016 DECLARATIONS OF INTERESTS

The following Members declared an interest in agenda matters:-

Councillors Mrs. T. Skelton & D. Wood declared a personal interest in agenda item 13(a) Shipley Parish Room Trust, as members of the organisation. The member only updated on the Trust’s activities.

RESOLVED:- Noted.

NON-EXEMPT BUSINESS

131/2016 MINUTES

The following Minutes were circulated for consideration by Council:-

Minutes of the Parish Council meeting held Tuesday 26th January 2016





RESOLVED:-

That the Minutes of the Parish Council Meeting held on Tuesday 26th January 2016 approved. The Chairman, on behalf of the Parish Council, signed the document as a true record of the proceedings.

PUBLIC PARTICIPATION

132/2016 BOROUGH COUNCIL REPORT

Verbal report received from Borough Councillor R. Iliffe:-

a) Update on the development site at Shipley Lakeside. Waystone removing trees at Horspool Hill within the approved conditions.
b) Particulars of contamination of the Shipley Lake noted with identification of buried chemical drums within the bed of the lake; corrosion of the same has caused infiltration of chemicals into the water. Costs estimated in the region of £1.5m to rectify and re-instate the lake to an acceptable standard. The matter will be discussed by Amber Valley Borough Council at its next meeting, including previous monitoring of the water. An estimation of a 7 year span for preparation and building on the site noted.
c) 106 Agreements from the site discussed.

133/2016 COUNTY COUNCIL REPORT

Derbyshire County Councillor Paul Jones had submitted his apologies.

134/2016 POLICE MATTERS

P.C. Emma Marriott & P.C.S.O. Emma Fisher from Derbyshire Constabulary addressed the meeting with crime statistics for the area for the period since the last Council meeting.

P.C. Marriott advised of her appointment and informed the meeting that Shipley and the surrounding areas would now be covered with two Police Constables supported with P.C.S.O. Officers.

a) Dwelling burglaries reported with an increase in the Heanor area
b) Damage to motor vehicle in Shipley Gate
c) Drugs report in the Shipley Park area. The Officers were actioned to carry out joint patrols with Shipley Park Rangers
d) Questions from the public included report on the effectiveness of the relocated speed camera situated at Hassock Lane near to junction with Long Lane (following a number of vehicle accidents). The Officers agreed to seek statistics and report back.
e) Attempted break-in at the Shipley Parish Rooms reported to Officers by Clerk on behalf of SPRT.

The Chairman, on behalf of the Parish Council, extended thanks to the Officers for their attendance and work in the parish. The Officers left the meeting.



135/2016 REPRESENTATIVES FROM HEANOR LIONS FOOTBALL CLUB

Representatives of Heanor Lions Football Club Mrs. C. Smith & Mrs. L. Birks addressed the meeting regarding the club’s lease of the football ground at Pit Lane. Regretfully, the club had decided to vacate the site after the current season. The meeting noted drainage problems continued to cause difficulties on the ground with matches cancelled. New league rules requiring showers and facilities on site was also a factor.

The Chairman reported on the availability of


135/2016 CHAIRMAN ANNOUNCEMENTS

a) Pit Lane Play Area The Chairman extended appreciation to those Members of the Parish Council who continued to provide a voluntary service to inspect and ensure the safety of the Pit Lane play area.
b) Celebration for Her Majesty the Queen’s 90th Birthday the meeting noted the Shipley W.I. would like to organise a celebration to mark the occasion in the parish.

RESOLVED:-

That the Shipley W.I. supported to organise a Parish Event on Sunday 12th June 2016 at the Shipley Parish Rooms from 2 p.m. until 4 p.m. with cream teas, organisation of music with attendance of band for the occasion. Cllr K. Stevenson agreed to seek information on availability of brass band via Heanor Church, Cllr Paul Taylor reported on steel band at Heanor College; costs for bunting to be sought for decoration of the rooms.

115/2016 REPRESENTATIVES FROM OUTSIDE BODIES/COMMITTEES

a) Shipley Parish Room Trust Councillor Mrs. T. Skelton reported the Parish Rooms had been decorated; notices would be sent to hirers of the rooms to protect the decoration; paperwork had been boxed for collection by the Parish Council. Cllr Perko agreed to collate relevant information for retention.
b) Allotment Gardens, The Field Cllr K. Stevenson reported (i) the allotment hedge now cut by Mr. A. Steeples. (ii) No garden reports. (iii) Cllr Taylor expressed concern regarding plans to install a new pedestrian gate at the site of the existing unused gate, which was noted as a historical artefact. A new gate had been purchased for the project, but not yet fitted.
c) Derbyshire County Council Liaison Meeting No meeting held.






RESOLVED:-

i. That the reports received.
ii. With reference to (b) (iii) that no further action to be taken to install gate. The new gate would be stored until further notice by Cllrs Stevenson & Taylor.

116/2016 PIT LANE RECREATION GROUND

a) Cllr Stevenson reported on the inspections carried out by Cllrs Dr. C. Perko, Mrs. T. Skelton & P. Taylor and himself.
b) Reports received on repairs/improvements required to the play area including additional/replacement matting to two areas. Quotations for materials to be sought (approximately 9 sq. metres materials required).
c) The access gate to the play area from Pit Lane of insufficient width.
d) It was reported Amber Valley Borough Council had carried out an inspection of the play area following completion. Key repairs included adjustments to play area gates to allow sufficient closure, goal areas required attention and the effectiveness of the drainage installed was discussed.
e) The meeting noted the hedges had been cut on Pit Lane and Hassock Lane.
f) Quotation received for installation of noticeboard at Pit Lane. Pictorial quotation £2380.00 nett. An additional quotation had been requested from Mr. P. Marriott which was awaited.
g) Report on the football pitch and its hire to Heanor Lions Football Club. Quotations had been sought for maintenance of the ground from Amber Valley Borough Council in the sum of £2258.10 plus VAT; Shipley Country Park were unable to assist due to the specialist machinery required.

RESOLVED:-

i. That the report received.
ii. That materials purchased to provide adequate surface matting in the play area
iii. That the Heanor Lions Football Club invited to comment on the condition of the goal mouth areas.
iv. That the club asked if it would consider using part of the pitch during re-seeding of the goal areas. The meeting noted that the pitch was used out of season for training purposes.
v. No action on (f) until further discussion regarding development at Shipley Lakeside.
vi. With reference to (g) above, that an offer of maintenance to be submitted to Heanor Lions Football Club to be submitted:- the Parish Council would seek quotations from Grass Track to mow the football pitch and maintain the play area subject to the football club agreement to meet an annual rental of £500.00 for the hire of the grounds.

117/2016 DERBYSHIRE ASSOCIATION OF LOCAL COUNCILS

Derbyshire Association of Local Councils circulars sent to Members by email as follows:-

Circular 3/2016 Derbyshire ALC - 02-2016 Circular - Revised Legal Topic Notes & Briefing - Consultation National Planning Policy Exec Sum - Consultation New Homes Bonus - DALC Executive Vacancies - Spring Seminar - Training March 2016 - HM Queen's 90th Birthday celebrations.

RESOLVED:- That the information noted.

118/2016 PLANNING APPLICATIONS

a) 155 Hassock Lane south, Shipley Two storey side extension No objections
b) Shipley Nursing Home The Field conversion of existing outbuilding and improvements to entrance No objections
c) 59 Hassock Lane North Shipley Lawful use as a C3 dwelling breach of condition restricting the occupancy to a person employed in agriculture – approved through Amber Valley Borough Council

119/2016 FINANCIAL REPORT

(a) A schedule of payments distributed to Council for consideration for the periods November to 31st December 2015 including cheque numbers 100817 to 100869 totalling £66,086.78 to 31st December 2015.
(b) Income for the 2015 – 2016 period to date reported at £80,765.27 which included grants towards play area.
(c) Budget Recommendations 2016 – 2017 a report was received of the current financial information for 2015 – 2016 and recommendations for the forthcoming period, with a precept remaining static in the sum of £13,500.00.

RESOLVED:-

i. That the information noted.
ii. With reference to (a) above payments approved in the gross sum of £66,086.78.
iii. Income information noted.
iv. That the budget and precept figures received as per (c) above.
v. That the precept requirements for the period 2016 – 2017 remain unchanged with a claim for £13,500 showing no increase in household charges for residents.

120/2016 PARISH COUNCIL NEWSLETTER

It was reported the next newsletter would be prepared for delivery in July 2016. Articles discussed included historical information, photographs, allotment reports, update on the Shipley Lakeside development.

RESOLVED:- Noted.

121/2016 PARISH COUNCIL VACANCY

It was reported the vacancy remained publicised on the Parish noticeboards.

RESOLVED:- That the vacancy continue to be publicised.








122/2016 RECREATIONAL SITE LAND AT HASSOCK LANE SOUTH, SHIPLEY

RESOLVED:-

That the site remained on the Council consider the site and its potential usefulness to the community at the next working party meeting. A discussion was held on the potential use of the site for grazing, woodland, pet cemetery; all uses would be subject to the approval of Amber Valley Borough Council. The meeting noted the site had no supply of fresh water.

It was agreed that the goalposts to be removed as soon as possible. Clerk to contact Streetscape.

Cllr Dr. Perko agreed to look through documentation provided through the SPRT to seek information on the site.

123/2016 ROAD SAFETY MEASURES THE FIELD, SHIPLEY

Cllr K. Stevenson reported there was no progress since the last report in November 2015.

Signage for The Field, Shipley was discussed with a finger post type installation to be considered, which could include additional pointers for Shipley Cricket Club.

RESOLVED:-

Cllr Stevenson agreed to pursue the matter on behalf of the Parish Council.

Quotation for signage to be sought.

124/2016 ANNUAL PHOTOGRAPHIC COMPETITION

It was reported the competition had been publicised on the website and newsletter.

RESOLVED:- Noted.

125/2016 EXCLUSION OF PUBLIC ORDER

RESOLVED:-

That in accordance with section 100a(4) of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public and press be excluded from the meeting and they be instructed to withdraw.

126/2016 STAFF MATTERS

RESOLVED:-

The meeting noted receipt of correspondence with regard to staffing matters.

It was agreed that the member of staff to work for a period of 3 hours per week and attend bi-monthly meetings held by the Council, subject to the arrangement of the Annual Parish Meeting and extraordinary meetings which could be arranged.

127/2016 SCHEDULE OF COUNCIL MEETINGS

RESOLVED:-

That from the Civic Year 2016 – 2017, the Council would sit bi-monthly during May, July, September, November, January, March, with the exception of the Annual Parish Meeting which would be held in April each year.

The Council Members would attend working party meetings on an informal basis on the other months.

That the Parish Council meeting due to take place on Tuesday 22nd March 2016 would be replace with an informal Working Party Meeting for Council Members from 7 p.m. at the Parish Rooms. This meeting would not be open to attendance by members of the public.

The Annual Parish Meeting would take place on Tuesday 26th April 2016 at 7.00 p.m. at the Parish Rooms.

128/2015 DATE AND TIME OF NEXT MEETING

RESOLVED:-

A meeting of the Parish Council Committee would take place on Tuesday 23rd February 2016 commencing at
7 p.m. at the Shipley Parish Rooms, The Field, Shipley.

There being no further business, the Chairman closed the meeting at 8.50 p.m.

 
 
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