Shipley Parish Council Minutes.
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Shipley Parish Council Meeting held 28th January 2014
SHIPLEY PARISH COUNCIL

Parish Council Meeting
Minutes of the Parish Council Meeting held
Tuesday 28th January 2014
Held at the Shipley Parish Rooms, The Field, Shipley
Commencing at 7.00 p.m.


In Attendance:-

Councillor G. MacDonald (Chairman)
Councillors Mrs. M. Jackson, Mrs. A. Marriott, Dr. C. Perko, Mrs. V. Trevan & D. Wood.

Also in attendance:

Derbyshire County Council representative Cllr. Paul Jones, members of public Mr. D. Hollingsworth, Mr. K. Stevenson, Mr. N. Smith, Mr. & Mrs. Whitehead and Mr. M. Medgyesy.

P.C.S.O. 3873 Vicky Hill representing Derbyshire Constabulary.

102/2014 APOLOGIES

The meeting received apologies from Councillor A. Stevenson (work commitments).

RESOLVED:-

The apologies received and accepted.

103/2014 DECLARATIONS OF INTERESTS

None received.





NON-EXEMPT BUSINESS

104/2014 MINUTES

RESOLVED:-

That the Minutes of the meeting held Tuesday 26th November2013 approved. The document was duly signed by the Chairman on behalf of the Parish Council as an accurate record of proceedings.

105/2014 PUBLIC PARTICIPATION

(a) Matters raised by Members of the Public

i. Mr. Hollingsworth extended New Year greetings to the Council and in particular to the return of Councillor David Wood. Report of highway signage disturbed. Agreed a report would be submitted to Derbyshire County Council for inspection. The Chairman reported the Parish Council had not received a formal invitation to the meeting regarding Heanor Hospital but residents were encouraged to attend.
ii. Residents addressed the meeting regarding the proposals for the Hassock Lane recreation ground. The Chairman reported the matter would be dealt with during Council business.
iii. Allotment site. (i) Resident Mr. Stevenson referred to a section of land to the rear of the site (not used as allotment garden) leading to nearby properties. A request was received for the Council to consider section and rental of the said land to residents Mr. Stevenson and Mr. Smith. The Chairman reported on the

106/2014 BOROUGH COUNCIL REPORT

Apologies received from Cllr Alex Stevenson.

107/2014 COUNTY COUNCIL REPORT

Derbyshire County Councillor Paul Jones reported on the following matters:-

a) Heanor Hospital report of public meeting to be held at Heanor Town Hall 30th January 2014. Cllr Jones reported as a Cabinet Member for Derbyshire County Council. Members of the public were encouraged to attend the meeting.
b) Lakeside Development Advised the application would be placed before Amber Valley Borough Council in February 2014. Cllr Jones advised he had arranged to meet with Planning Officers to discuss the application. Recommendation would be for rejection of the application. The Parish Council was recommended to resend objections to the Borough Council.
c) Mineral Rights Issues Reference fracking/rights owned by Duke of Rutland. No applications had been received by Derbyshire County Council. Cllr Jones agreed to forward a copy of the Derby & Derbyshire Mineral Plan.
d) The Field Bridge Was referred to Derbyshire County Council. Officers had acknowledged the report on condition of bridge, which had been referred to Shipley County Park Head Ranger for action.
e) Budget 2014 – 2015 restrictions for the forthcoming Derbyshire County Council budget noted. Consultation underway. Residents encouraged to respond.
f) Local Plan Core Strategy noted the Borough Council had submitted the report to Government Inspector with a response expected during the last two weeks in April 2014. The Inspector would then summon residents to attend a hearing and comment on the plan.
g) Precept Requirements 2014 – 2015 The meeting noted the reason for reduction in some areas of the discretionary grant available to Town & Parish Councils.

The Chairman, on behalf of the Parish Council, thanked Cllr Jones for his informative address.

108/2014 POLICE MATTERS

P.C.S.O. Vicky Hill presented a written report to the meeting and detailed the crime statistics for the area since the last meeting. Noted the Police Mobile unit would be in the parish on the following dates:-

Tuesday 11th March 2014, Monday 14th April 2014, Thursday 15th May 2014, Monday 16th June 2014 and Friday 18th July 2014 between the hours of 10 a.m. and 2.30 p.m. with exact times available on the Derbyshire Constabulary website or Twitter page.

The meeting noted incidents of burglary which had occurred along Hassock Lane; fire incidents at Shipley Park which had occurred within one hour of each other and with limited forensic opportunities.

The Chairman, on behalf of the Parish Council, thanked PSCO Vicky Hill for her informative report.

RESOLVED:-

The Chairman, on behalf of the Parish Council, thanked members of the public and County Councillor Paul Jones for their address and informative reports.

109/2014 DERBYSHIRE ASSOCIATION OF LOCAL COUNCILS

DALC Circular 23/2014 as attached:-

a. Section 137 Expenditure Limit for 2014/2015
b. Council Tax Benefit Support Grant
c. Lottery cash will help commemorate First World War
d. English Bursary Scheme
e. DALC Spring Seminar – 27 March 2014
f. Rural Action Derbyshire Oil Buying Scheme
g. Rural Communities Event

RESOLVED:-

That the information received.




110/2014 HASSOCK LANE RECREATIONAL AREA

(a) Costs awaited from Amber Valley Borough Council to update the recreational area in accordance with the report provided following inspection June 2013.
(b) Responses received from parishioners regarding future uses of the site (i) Mrs. J. Gibb, (ii) Mr. D. Cartledge and (iii) Mr. & Mrs. G. Throw responses forwarded to Council through email. (iv) Written response received from Mr. & Mrs. K. Whitehead and Mr. & Mrs. J. Cooper. A response received on the newsletter which was unsigned.
(c) The Council acknowledged it was the general opinion of the respondents to retain and improve the play equipment on the site. Cllr Wood reported on the general landscape of the site which was poorly drained and minimal topsoil. Suggestions of picnic benches and car standing in order to encourage families to the site.

RESOLVED:-

a) That the responses received and their contents noted.
b) That a determination to improve the recreation ground with replacement equipment, hard standing area, improved access from the main highway and levelling. Improved signage to identify the site.
c) That the allotments/shop project discontinued.
d) That arrangements to be made with the Borough Council to provide quotation for the site improvement.
e) That an amended application to be submitted to Derbyshire Environmental Trust for the proposals.

111/2014 TO CONSIDER NEWSLETTER FOR DISTRIBUTION

It was reported the Newsletter distributed over the Christmas 2013 period had been well received with support to continue the initiative.

A quotation had been received to print 400 colour 12 page newsletter from George & Co of Amber Drive, Langley Mill for the sum of £240.00.

RESOLVED:-

That the initiative approved with newsletter twice early (June and Christmas periods).

112/2014 LODGE SITE LIAISON MEETING UPDATE

It was reported a meeting took place on Monday 27th January 2014, commencing at 5.30 p.m. at the Horsley woodhouse Church Hall to which the Chairman was invited to attend. The Chairman reported on the proceedings and advised there was approximately £20,000 remaining in the fund.

The next meeting was scheduled to take place on Monday 28th April 2014. Applications for funding requested one month prior to this date.

RESOLVED:-

Noted.

113/2014 FINANCIAL REPORT

Payment of accounts from 27th November 2013 to 28th January 2014 reference cheque numbers 100743 to 100745 in the gross total of £370.35 as per attached schedule.

RESOLVED:-

That payments approved as above in the sum of £370.35.

114/2014 TO CONSIDER SETTING OF THE PRECEPT AND BUDGET 2014 – 2015

RESOLVED:-

That the budget accepted as per attached schedule with no increase in the requirement for precept and grant requirements from Amber Valley Borough Council in the total sum of £11,600 shown as:-

a) Precept requirement for the period 2014 – 2015 £10,977.00
b) Grant from Borough Council £623.00
c) Equating to a total requirement of £11,600.00

115/2014 ALLOTMENTS REPORT

(i) General report. The Chairman reported on installation of gates at the site
(ii) Mr. A. Steeples had been requested to tend to the hedging and quotation sought for turning over the gardens.

(iii) RESOLVED Standing Orders suspended in order members of the public address the meeting.

(iv) Two residents addressed the meeting stating their interest in renting an allotment garden.
(v) The Chairman agreed to seek information from the private tenant on the site to ascertain the local authority collecting the annual rental.
(vi) Residents suggested hire of a rotavator to work the site plots into order.
(vii) The Chairman agreed to call a meeting of the tenants and interested parties in the site to discuss matters.
(viii) Agreed the hedging and around the telephone box should be cleared and tenants to discuss within the site at the meeting to be organised.

RESOLVED:-

That the information noted and the Clerk write to existing tenants and interested parties to advise the Chairman and Vice Chairman will organise a meeting to take place at the Parish Rooms regarding the allotments.

116/2014 ENVIRONMENTAL MATTERS

a) Security of Pit Lane Cllr A. Stevenson has fitted a security chain which linked to keep the gate closed. This had subsequently been stolen. A discussion was held on fitting of a pedestrian access gate adjacent to the large gate leading into the playing field.
b) Snow Warden Scheme A request for purchase of three tonnes of grit for the scheme.

RESOLVED:-

i. That the information noted.
ii. That a pedestrian self-closing gate to be installed at the site. Quotations to be sought from DWT, Mr. P. Marriott and Mr. A. Steeples.
iii. That furniture required to secure the football field gate. Quotations to be sought.
iv. That the grit purchase deferred to the next meeting.

117/2014 PARISH COUNCIL WEBSITE

Councillor Mrs. V. Trevan reported to Council on the progress of the updating of site. Noted the Women’s Institute had decided against a presence on the site.

RESOLVED:-

That the report noted.

118/2014 PLANNING APPLICATIONS

a) 1 Hardy Barn to erect new agricultural portal framed building for the purpsoes of storing fodder and machinery
b) 71 Hassock Lane North 1.5 storey extension to provide double garage with bedroom above

RESOLVED:-

No objections.

119/2014 SHIPLEY PARISH ROOM TRUST

Cllr Marriott reported the Annual General Meeting of the Shipley Parish Room Trust scheduled to take place on 17th February 2014 at 7.00 p.m. Additional volunteer management trustees required. A leaflet drop underway. Roof repaired. Enquiries to source another supplier of the electricity. Bid to be submitted for repainting of the rooms. Floor requires varnishing. Bid will be submitted to Derbyshire Environmental Trust in the near future.

RESOLVED:-

That information received.









120/2014 ANNUAL PHOTOGRAPHIC COMPETITION 2014

RESOLVED:-

Entries to be received on or before the closing date agreed at 31st March 2014.



121/2014 EXCLUSION OF PUBLIC ORDER

RESOLVED:-

That in accordance with section 100a(4) of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public and press be excluded from the meeting and they be instructed to withdraw.

122/2014 PARISH COUNCIL VACANCY FOR CO-OPTION

The Chairman reported on the vacant seat which existed on the Parish Council for consideration of co-option.

RESOLVED:-

A closing date of 31st January 2014 set to receive applications for the vacancy.
The Chairman & Vice Chairman to liaise with the Clerk to record any additional applications in preparation of the next Council meeting scheduled to take place on Tuesday 25th February 2014.


123/2014 DATE AND TIME OF NEXT MEETING


RESOLVED:-

The next meeting of the Parish Council to take place on Tuesday 25th February 2014 commencing at 7.00 pm. in the Parish Room, The Field, Shipley.


There being no further business, the Chairman closed the meeting at 9.00 p.m.

 
 
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