Shipley Parish Council Minutes.
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Shipley Parish Council Minutes Tuesday 23rd July 2013
SHIPLEY PARISH COUNCIL
Parish Council Meeting
MINUTES OF THE PARISH COUNCIL MEETING
HELD

TUESDAY 23rd JULY 2013
AT
THE SHIPLEY PARISH ROOM, THE FIELD, SHIPLEY
COMMENCING AT 7.00 P.M.

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In Attendance:-

Councillor G. MacDonald (Chairman)
Councillors Mrs. M. Jackson, Mrs. A. Marriott, Dr. C. Perko, Mrs. V. Trevan.

Also in attendance:

Derbyshire County Councillor Paul Jones, P.C.S.O. Vicky Hill 3873 representing Derbyshire Constabulary and members of public Mr. D. Hollingsworth and Mr. R. Iliffe.

25/2014 APOLOGIES

The meeting received apologies from Councillor D. Wood (family illness) and Parish & Borough representative Councillor A. Stevenson (work commitment).

RESOLVED:-

The apologies received and accepted.

26/2014 DECLARATIONS OF INTERESTS

None received.

NON-EXEMPT BUSINESS

27/2014 PUBLIC PARTICIPATION

(a) Matters raised by Members of the Public

a) Mr. Iliffe expressed his opinion on the proposals for a community shop and additional allotments on the Hassock Lane site and stated the play area required improvement. The meeting noted there were vacant allotment plots on various sites in neighbouring towns. Power and water supply to a site, if approved, would encourage more use of the site. The Chairman provided an update on the application to date following meeting of the committee. Noted the Chairman, Cllr Stevenson and Mr. Iliffe had been appointed by the project committee to look at a feasibility study for the allocation of allotments at the site, taking into account usage of sites within a town radius of the parish (i.e. Heanor and Ilkeston).
RESOLVED:-

i. The Chairman agreed to seek additional information for report at the next meeting.
ii. The information noted.

28/2014 BOROUGH COUNCIL REPORT

No report from Borough Councillor A. Stevenson due to apologies for absence.

29/2014 COUNTY COUNCIL REPORT

Derbyshire County Councillor Paul Jones addressed the meeting and advised the following:-
a) Request regarding public transport services
b) Review of winter gritting procedure; County Council meeting held to review methods of improvement
c) Repairs to highways within the County noted
d) Apprentice salary raised within the county to basic minimum wage
e) Noted the number of vacancies for lollipop persons; no plans to reduce provision at the present time
f) Amber Valley Core Strategy plan closing date noted as 23rd August 2013 for submission of comments. It was reported of sites within the vicinity highlighted within the plan including Mansfield Road, Heanor, Delves Court and Smalley. The former American Adventure Waystones application was discussed. Noted that if the application for development is referred back to Derbyshire County Council, it may be an option to provide access by the public to the site. Waystones were still in consultation with the authorities.

RESOLVED:-

The report received. The Chairman, on behalf of the Parish Council, thanked Cllr Jones for his informative report.

30/2014 POLICE MATTERS

P.C.S.O. Vicky Hill addressed the meeting in addition to providing a written report which was distributed to Council. The following information received:-

a) Statistics of thefts, drugs and criminal damage offences
b) Anti social behaviour incidents (mainly nuisance motorbikes)
c) Awareness raised for theft around the Amber Valley area of high value cycles and items from gardens
d) On 18th July 2013 an operation conducted in the parish with various agencies including Police, HM Customs & VOSA with a numerous incidents dealt with including seat belt offences, use of mobile phones whilst driving, no insurance, number plate offences, defective tyres etc. The result was satisfactory to improve the safety for road users.

The Chairman, on behalf of the Parish Council, thanked P.C.S.O. Vicky Hill for her detailed report.


31/2014 MINUTES

The following Minutes were received for consideration of adoption:-

RESOLVED:-

That the above Minutes of the Annual Parish Council 2013 Meeting approved. The Chairman, on behalf of the Parish Council, signed a copy as a record of the proceedings of the meeting.

32/2014 DERBYSHIRE ASSOCIATION OF LOCAL COUNCILS

Circular 15/2013 circulated by email (i) Annual Return (ii) The Audit and Accountability Bill (iii) Over £4m grants available (iv) General Power of Competence (v) Good Councillors Guide (vi) Disclosure & Barring Service (formerly CRB check) (vii) Derbyshire Policing Survey (viii) Derbyshire Walk in aid of Marie Curie Cancer Care (ix) vacancies.

RESOLVED:-

That the information received.

33/2014 PARISH COUNCIL VACANCY FOR CO-OPTION

It was reported that following the formal resignation of former Cllr G. Wells, the vacancy was publicised in accordance with the Local Government Act 1972 in order an election could be requested through the Borough Council.

No call for an election received confirmed by the Borough Council on 14th July 2013. The Parish Council was now in order to co-opt a Member subject to publication of the vacancy and formal interview procedure.

RESOLVED:-

That notices publicising the casual vacancy to be published within the Parish noticeboards and website with a closing date for applications at 20th September 2013.

34/2014 LODGE SITE LIAISON MEETING

It was reported the last meeting of the committee was held 15th July 2013.

No update was provided on the proposals for the allotment site at Hassock Lane.

Cllr Mrs. A. Marriott reported the committee had agreed to settle the cost of leak within the Shipley Parish Rooms subject to satisfactory submission of application form. The premises had been inspected by the authority.




35/2014 PLANNING MATTERS

A. Land adjacent to Field House, The Field, Shipley AVA/2013/0600 Change of use and extension of building to form a dwelling.
B. Soar Cottage, The Field, Shipley. AVA/2013/0609 Single storey lean to extension to front of property to comprise new entrance porch
C. Soar Cottage (as above) AVA/2013/0610 Listed building consent for above application.
D. AVA/2013/0634 Shipley Lock Gate, Shipley Fitting of timber fender in the gap between the top of the framed gates and the bottom of the balance beams on both the top and bottom gates to prevent boats becoming entangled in the gates.

RESOLVED:-

No objections.

36/2014 FINANCIAL REPORT

a) Payment of accounts from 28th May 2013 to 23rd July 2013 cheque numbers 100715 to 100723 totalling expenditure for the period £1819.02.
b) To confirm the Receipts and Payments end of year accounts and Statement of Governance submitted to Grant Thornton for Annual External Audit.
c) Consideration of approval for balance of funds from St. George’s Day event (following payment of band) for payment to charities Blend and Soldiers off the Streets (request from Marlpool Church)
d) It was considered to seek quotation to provide a formal Chain of Office for the Parish Council.

RESOLVED:-

i. That the report noted.
ii. That payments in the sum of £1819.02 as per attached schedule approved for payment.
iii. That balance of account confirmed at £24175.00 including all income and expenditure for the period 1st April 2013 to 23rd July 2013.
iv. Acknowledged the accounts lodged with Grant Thornton for the purpose of audit for the year ending 31st March 2013.
v. That approval for transfer of funds received towards the St. George’s Day approved to Blend and Soldiers off the Streets in the sum of £449.00 each to the two charities. This payment does not qualify as a payment through the Section 137 system as the funds were received from an outside source (local donations) for transfer.
vi. With regard to (c) above that the Parish Council would not be available for future parish events to provide financial liaison between donations received and distribution to local organisations. It was recommended a local organisation would be expected to open an appropriate bank account (two or more signatories).
vii. That the Chairman seeks costs to provide a Chain suitable through Fattorini.

37/2014 ALLOTMENTS SITE

a) Noted that all rents received.
b) A discussion was held regarding suitable access onto the site.
c) Recommendation Mr. P. Marriott requested to provide quotation to provide suitable gates to the site.
d) The Chairman and Vice Chairman to visit the site to consider options available.

RESOLVED:-

That matters referred to the next meeting.

38/2014 SHIPLEY PARISH ROOM TRUST

Cllr Mrs. A. Marriott reported on the Trust with information as follows:-
a) New caretaker appointed
b) New code system to be installed to heighten security
c) Reduced income due to lack of users at the hall.
d) Update on the re-submission of roof repair bid to UK Coal plus application to support training courses at the hall (food hygiene etc)
e) Financial support requested from the Parish Council towards electricity costs for the hall

RESOLVED:-

i. That the information noted.
ii. That a grant in the sum of £1400 agreed towards support of the Shipley Parish Hall for the purpose of providing a facility for the community to use.

39/2014 ENVIRONMENTAL MATTERS

(a) Update following inspection of Pit Lane playing field
(b) Consideration of repair to gate at playing field
(c) Update on proposals for Hassock Lane South recreation site (Cllr Mrs. A. Marriott update on Derbyshire Environmental Trust funding) The Chairman provided an update on the application to date following meeting of the committee. Noted the Chairman, Cllr Stevenson and Mr. Iliffe had been appointed by the project committee to look at a feasibility study for the allocation of allotments on the site.
(d) Concerns with Pit Lane safety measures following gates left insecure.
(e) Snow Warden Scheme 2013/2014 volunteers required (Derbyshire County Council)
(f) Autumn Footprints information provided by Amber Valley & Erewash Walking Festival 14th to 29th September 2013. Information available at the meeting (Shipley Park Walk Tuesday 24th September 2013).
(g) The meeting received information regarding Parish Paths Partnership through Derbyshire County Council which would contribute £430.00 towards the cost of maintaining parish footpaths to clear vegetation.

RESOLVED:-

i. That the report noted
ii. That Shipley County Park Centre requested to consider clearing Waterloo Cutting and bridleways overgrown. This could then be contributed as match funding towards the overall cost to the parish of footpath clearance.


40/2014 ITEMS FOR INFORMATION

a) The Electoral Commission – Electoral fraud in the UK information at the meeting. Review to be carried out.
b) Information received from Borough Councillor Parkinson regarding MFN event 15th September 2013 to raise funds for Forces Children’s Trust.
c) Information received regarding privatisation of the Post Office. A query was raised if the village pillar boxes would be affected.

RESOLVED:-

That the information received.

41/2014 EXCLUSION OF PUBLIC ORDER

RESOLVED:-

That in accordance with section 100a(4) of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public and press be excluded from the meeting and they be instructed to withdraw.

42/2014 PARISH COUNCIL WEBSITE

A discussion was held on the development of the Parish Council website.

RESOLVED:-

a) That the report noted.
b) That development of the website to be discussed by appointed Member and staff for report to the next meeting.

43/2014 DATE AND TIME OF NEXT MEETING

RESOLVED:-

The next meeting of the Parish Council to take place on Tuesday 24th September 2013 commencing at 7.00 pm..in the Parish Room, The Field, Shipley.

There being no further business, the Chairman closed the meeting at 8.50 p.m.

 
 
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