Shipley Parish Council Minutes.
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Annual Parish Council Meeting 2013
SHIPLEY PARISH COUNCIL
Annual Parish Council Meeting
2013
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD

TUESDAY 28th MAY 2013
AT
THE SHIPLEY PARISH ROOM, THE FIELD, SHIPLEY
COMMENCING AT 7.00 P.M.

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In Attendance:-

Councillor G. MacDonald (Acting Chairman)
Councillors Dr. C. Perko, Mrs. M. Jackson, Mrs. A. Marriott, A. Stevenson (at 7.10 p.m.), Mrs. V. Trevan.

Also in attendance: Derbyshire County Councillor Paul Jones, Borough Councillor Kevin Parkinson and one member of public Mr. D. Hollingsworth.

01/2014 ELECTION OF CHAIRMAN FOR THE YEAR 2013 – 2014

RESOLVED:-

That Councillor G. MacDonald elected as Chairman for the ensuing year 2013 – 2014.

02/2014 DECLARATION OF ACCEPTANCE OF OFFICE BY THE CHAIRMAN

Recorded the Chairman, Cllr G. MacDonald, signed the Acceptance of Office.


On behalf of the Council, the Chairman extended congratulations on a successful election to County Councillor Paul Jones representing Derbyshire County Council.

03/2014 ELECTION OF VICE-CHAIRMAN FOR THE YEAR 2013 – 2014

RESOLVED:-

That Councillor Dr. C. Perko elected as Vice-Chairman for the ensuing year 2013 – 2014.

4/2014 DECLARATION OF ACCEPTANCE OF OFFICE BY THE VICE-CHAIRMAN

Recorded the Vice-Chairman, Cllr Dr. C. Perko, signed the Acceptance of Office.




5/2014 APOLOGIES

The meeting received apologies from Councillor D. Wood (family illness) and P.C.S.O. Vicky Hill representing Derbyshire Constabulary.

RESOLVED:-

The apologies received and accepted.

06/2014 DECLARATIONS OF INTERESTS

None received.

NON-EXEMPT BUSINESS

07/2014 PUBLIC PARTICIPATION

Matters raised by Members of the Public

a) Mr. D. Hollingsworth requested information regarding the practice of fracking to search for gas present underground.

b) Councillor K. Parkinson advised on an expression of interest from a parishioner for application at a future election or casual vacancy of the Parish Council.

RESOLVED:-

i. The Chairman agreed to seek additional information for report at the next meeting.
ii. The information noted.

08/2014 BOROUGH COUNCIL REPORT

No report from Borough Councillor A. Stevenson

9/2014 COUNTY COUNCIL REPORT

Derbyshire County Councillor Paul Jones addressed the meeting and advised the following:-
a) Revised budget under preparation for presentation to County Council for consideration
b) Provided information on portfolio for adult care.



10/2014 POLICE MATTERS

No report.

11/2014 MINUTES

The following Minutes were received for consideration of adoption:-

a) Annual Parish Meeting Tuesday 24th April 2012
b) Parish Council Meeting Tuesday 23rd April 2013

RESOLVED:-

That the above Minutes of the Parish Council Meetings approved. The Chairman, on behalf of the Parish Council, signed copies as a record of the proceedings of the meetings.

12/2014 TO CONSIDER CALENDAR OF MEETINGS

RESOLVED:-

That the following meeting dates approved for the period 2013 – 2014:-

No meeting for June 2013

Tuesday 23rd July 2013

No meeting held in August

Tuesday 24th September 2013

Tuesday 22nd October 2013

Tuesday 26th November 2013

No meeting held in December

Tuesday 28th January 2014

Tuesday 25th February 2014

Tuesday 25th March 2014

Annual Parish Meeting followed by Parish Council Meeting on
Tuesday 22nd April 2014



13/2014 TO CONSIDER APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES FOR THE PERIOD 2013 – 2014

RESOLVED-

That the following representatives approved for the period 2013 – 2014:-

a) Lodge House Liaison Meeting Chairman Cllr G. MacDonald
b) Derbyshire County Council Liaison
Meeting for Town & Parish Councils No appointment

14/2014 APPOINTMENT FOR PARISH COUNCIL COMMITTEES

RESOLVED:-

That the Chairman & Vice Chairman represent the Parish Council on allotment matters.

15/2014 ENVIRONMENTAL MATTERS

The following matters were reported to the meeting with regard to environmental concerns:-

a) Pit Lane Football Site Following a report received at the last Parish Council meeting regarding litter issues around the ground, a letter had been sent to the Heanor Lions Football Club. The Chairman’s response was formally received and noted that the club did clear the site after matches. Noted that many young people visited the site at times other than football matches for picnics etc. With regard to traffic concerns and gates left unmanned, the club reported all efforts would be made to deal with the situation.
b) Football ground gate Cllr Mrs. A. Marriott reported the gate required additional security latch and reduction in the distance between the gate and post to ensure only pedestrian access to the site.
c) Pit Lane area Additional advisory signage required for litter and dog fouling concerns.

RESOLVED:-

a) That the reports noted.
b) With reference to (b) the Chairman and Vice Chairman agreed to visit the site and recommend improvements.

16/2014 DERBYSHIRE ENVIRONMENTAL TRUST

Cllr Mrs. A. Marriott reported on the success of the grant application. A meeting date had failed to be secured with only response received from Borough Councillor K. Parkinson. The funding would contribute towards the proposals to develop a community shop on the Hassock Lane South recreation site with additional allotment plots.




RESOLVED:-

a) That the information noted.
b) That a meeting date agreed to deal with the project and planning processes.

17/2014 DERBYSHIRE ASSOCIATION OF LOCAL COUNCILS

The following circulars received by Members of the Council:-

a) Circular 11/2013 (i) Keeping your Council compliant (ii) DALC Annual Executive Meeting and AGM Tuesday 10th September 2013 at Tissington Hall (iii) Rural Action Derbyshire ready to help communities tap into Neighbourhood Planning Cash.

RESOLVED:-

That the information noted.

18/2014 PLANNING MATTERS

AVA/2013/0411 Shipley Lock the fitting of steel baffles over the gate sluice paddle openings in the top (upstream) gates to direct water flow into the chamber bottom (minimising the chances of boats taking on water on the chamber) submitted by Canal & River Trust.

RESOLVED:-

No objections.

19/2014 FINANCIAL REPORT

The following reports received:-

a) Payment of accounts from 24th April 2013 to 28th May 2013:-
(i) Cheque 100709 £721.36 Came & Co Insurance (ii) 100710 £51.00 HMRC (iii) 100711 £254.85 Clerk salary & expenses May 2013 (iv) 100712 £110.40 Grit supplies Derbyshire CC (v) 100713 £192.05 DALC annual subscription (vi) 100714 £3,200 St. George’s day Band in the total sum of £4529.66.
(ii) Receipts for the period 2013 – 2014 £3028.51 (plus donation of £400.00 contribution from Shipley Parish Council towards cost of the St. George’s Day Band accounted).
b) To consider adoption of accounts for the year ending 31st March 2013 as previously circulated.
c) To confirm accounts for the year end 31st March 2012 completed by Internal Auditor Mr. B. Wood 21st May 2013.
d) To approve submission of the end of year accounts for the period to 31st March 2013 to Grant Thornton for the purpose of completion of the External Audit.
e) Report on the financial contributions towards the cost of the St. George’s Day Event April 2013 with payment to Quattro Band in the sum of £3,200 required.
f) Insurance Policy quotations:-
(i) Aon £927.60 for the period 2013-2014 from 1st June 2013.
(ii) Came & Co. £721.36 for the period 2013 – 2014 from 1st June 2013.
g) Shipley Parish Room use of premises by Parish Council costs

RESOLVED:-

i. That receipts and payments information approved as per (a) (i) to (ii) above in the total payments of £4529.66 cheque numbers 100709 – 100714 inclusive.
ii. That the end of year accounts for the year ending 31st March 2013 formally adopted as previously circulated.
iii. Approved Annual Audit Statement and completion of internal audit by Mr. B. Wood for the period end of year accounts to 31st March 2013.
iv. Approved submission of end of year accounts 2013 – 2014 to External Auditor Grant Thornton.
v. That payment to Quattro Band in the sum of £3,200 approved following receipt of donations and Parish Council contribution to cover the cost of booking.
vi. That insurance policy approved through Came & Co following best value quotation in the sum of “721.36 for the period 1st June 2013 to 31st May 2014.
vii. Agreed an invoice to be issued by SPRT for hire of the premises to Parish Council.

20/2014 ALLOTMENTS SITE

a) It was reported rents for two plots received to date.
b) The contents of a letter received from allotment tenant Mr. Wild noted, including appreciation expressed to volunteers for gritting the parish during the inclement weather conditions in 2012/2013 winter and to organisers of the St. George’s Day event.
c) Concerns noted with regard to lack of water supply to the site.

RESOLVED:-

i. That the Chairman & Vice Chairman inspect the site to determine proposals for installation of site gates
ii. Quotation for installation of gates from Steeples and Smalley contractor
iii. One year’s notice to be served on tenant of the large plot to split into two manageable plots.

21/2014 SHIPLEY PARISH ROOM TRUST

Cllr Mrs. A. Marriott reported on proposal to apply to UK Coal for electricity lighting improvement and roof repair at the rooms. Additional training skills through Health & Hygiene course considered for users of the rooms subject to funding support.

Cllr Mrs. Marriott had agreed to pursue the above matters on behalf of the trust.

RESOLVED:-

That the information noted.





22/2014 EXCLUSION OF PUBLIC ORDER

RESOLVED:-

That in accordance with section 100a(4) of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public and press be excluded from the meeting and they be instructed to withdraw.

23/2014 PARISH COUNCIL WEBSITE

A discussion was held on the development of the Parish Council website.

RESOLVED:-

That the report noted.

24/2014 DATE AND TIME OF NEXT MEETING

RESOLVED:-

a) No meeting of the Parish Council would be held in June 2013 due to absences.
b) The next meeting of the Parish Council to take place on Tuesday 23rd July 2013 commencing at 7.00 pm..in the Parish Room, The Field, Shipley.
c) That interested parties advised on the amendment including a letter to be sent to parishioner Mr. D. Hollingsworth.

There being no further business, the Chairman closed the meeting at 8.30 p.m.

 
 
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