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Shipley Parish Council Meeting Minutes 23rd October 2012
SHIPLEY PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING
HELD

TUESDAY 23rd OCTOBER 2012
AT
THE SHIPLEY PARISH ROOM, THE FIELD, SHIPLEY
COMMENCING AT 7.00 P.M.

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In Attendance:-

Councillor G. Wells (Chairman)
Councillors Mrs. M. Jackson, G. MacDonald, Alex Stevenson (Borough & Parish) & D. Wood.

Also in attendance was one parishioner Mr. Hollingsworth.

87 /2013 APOLOGIES

The meeting received apologies from Cllrs Mrs. A. Marriott, Mrs. V. Trevan & Dr. C. Perko.

Apologies were received from Derbyshire County Councillor K. Parkinson.

Apologies were received from Derbyshire Constabulary Safer Neighbourhood Team (appointed to duties at Ripley Fair).

88/2013 DECLARATIONS OF INTERESTS

With reference to item 16 Review of the appointment of the Clerk and Salary Scale. Mrs. S. Trower left the room during discussion and voting of the item.

RESOLVED:-

Noted.

NON-EXEMPT BUSINESS

89/2013 PUBLIC PARTICIPATION

(a) Matters raised by Members of the Public

Information was requested with regard to the forthcoming Police & Crime Commissioner Election due 15th November 2012.

RESOLVED:-

The resident was advised of the role of the forthcoming Commissioner would be to secure an efficient and effective Police force; the Parish Council could raise any local concerns directly with the Commissioner.

90/2013 BOROUGH COUNCIL REPORT

Borough Councillor A. Stevenson reported the following matters:-

a) Report of the forthcoming ‘Have your Say’ event to be held at Heanor Wilmot Street Community Centre on Wednesday 24th October 2012 commencing at 6 p.m. until 7 p.m. The event would include locations of preferred strategic sites for development in the Amber Valley area.
b) Report of Shipley Lakeside Masterplan meeting organised by Mapperley Village Parish Council with the developers Waystones. Noted there had been some amendments to the proposed plan since the meeting held 20th September 2012 with Shipley Parish Council. RSPB had been consulted over the presence of rare wild birds around the site.
c) Recycling Bins for Amber Valley Report the distribution of the bins had commenced.
d) Report on Rogue Traders operating in the area
e) Gritting Programme 2012 – 2013 Cllr A. Stevenson reported on his willingness to continue as a volunteer Snow Warden, together with Cllr G. Wells for the parish. A new gritting machine had been purchased by Cllr Stevenson.
f) Hedges on Hassock Lane, Shipley A resident had submitted a complaint to the Parish Council regarding overgrown condition of hedging on Hassock Lane between recreation ground and Pit Lane. A request had been submitted to Derbyshire County Council to liaise with the owners for the work to be completed. This had duly been carried out. Cllr Stevenson reported he requested revisit by the contractor to clear up the pavement areas following cut. The site was now satisfactory.
g) Hardy Barn Drainage Issues replacement of manhole cover and drainage concern completed.
h) Heanor Gate Industrial Estate Kerbs on the estate under contract for replacement.
i) Repairs to Hassock Lane North through Derbyshire County Council under instruction.

RESOLVED:-

The information noted.

91/2013 COUNTY COUNCIL REPORT

A discussion was held with regard to the proposals for installation of speed camera on the Hassock Lane area.

RESOLVED:-

Clarification of the source of the proposed camera for installation at the site.




92/2013 POLICE MATTERS

a) Cllr MacDonald reported on several thefts which had recently taken place around The Field, Shipley area.

b) It was reported the next meeting of the Safer Neighbourhood Team mobile visit to take place on Wednesday 7th November 2012 as follows:-
1 p.m. to 2 p.m. Shipley Visitors Centre
2.15 p.m. to 3 p.m. Pit Lane, Shipley

RESOLVED:-

That the information noted.

93/2013 MINUTES

To receive Minutes of the Parish Council Meeting held Tuesday 25th September 2012.

It was reported County Councillor Kevin Parkinson had submitted amendments to the Parish Council for consideration of amendment to the document.

RESOLVED:-

That the Minutes of the Parish Council Meeting held Tuesday 25th September 2012, approved without amendment. The Chairman, on behalf of the Parish Council, signed a copy as a record of the proceedings of that meeting.

94/2013 CHAIRMAN’S ANNOUNCEMENTS

No report.

95/2013 SHIPLEY LAKESIDE MASTERPLAN

Shipley Lakeside proposals through Waystones.

Noted no publicity leaflets received to date from the developer for display within the parish for events 1st and 6th November 2012. The Clerk reported she had prepared some posters to publicise the forthcoming events, which had been placed within the noticeboards.

RESOLVED:-

Noted the Chairman had contacted the company.

96/2013 PLAYING FIELD GATE/POST OFF PIT LANE, SHIPLEY

No report.


97/2013 LODGE HOUSE

Shipley Parish Rooms The Chairman reported on the requirements for additional illumination around the Shipley Parish Rooms to improve personal safety and visibility, extending to the car park area.

Cllr G. MacDonald reported on his attendance to the meeting held 10th September 2012.

RESOLVED:-

a) That an application submitted through the UK Coal Lodge House Extension Liaison Committee for funding towards the initiative.
b) Cllr A. Stevenson agreed to seek quotation for the work costs
c) Cllr G. MacDonald agreed to raise the matter at the next liaison committee meeting.
d) That the apologies for the meeting 10th September 2012 had been submitted by Cllr Dr. C. Perko.

98/2013 DERBYSHIRE ASSOCIATION OF LOCAL COUNCILS

The following circulars received by Members of the Council:-

Circular 43/2013 (i) Pensions (ii) Derbyshire Gold Cards (iii) New resource for communities wanting to set up a community shop (iv) Sport England (v) Community right to build – Homes & Communities Agency (vi) Business Group (vii) Overhaul of the County Ambulance Service (viii) Clerk vacancies.

RESOLVED:-

That the information noted.

99/2013 PLANNING MATTERS

Reference to the Amber Valley Housing Growth Strategy event Wednesday 24th October 2012 noted.

100/2013 FINANCIAL REPORT

a) Financial report as per attached schedule appendice one.
b) Confirmation cheque numbers 100686 to 100687 totalling £449.27 (gross) detailed for payment. Total expenditure to date from 1st April 2012 to 23rd October 2012 £7163.12 gross as per attached schedule.
c) With regard to outstanding balance from The Queen’s Head Public House at Heanor towards the Jubilee Band event in the sum of £260.00, the Chairman reported £250.00 payment had been received.

RESOLVED:-

That the information received and approved as per attached schedule one.




101/2013 HASSOCK LANE RECREATIONAL SITE, SHIPLEY

A discussion was held with regard to the suitability of land currently used as the recreation ground off Hassock Lane South, Shipley for the purpose of an allotment site.

Cllr Stevenson reported it was his opinion the condition of the land was unsuitable for its current purpose as recreation ground due to uneven levels and poor drainage which exacerbated the retention of water on site.

The condition of the play equipment required review.

It was reported a restrictive covenant could still be in force to determine the use of the site for recreational use only.

RESOLVED:-

That a site visit to be carried out by the Council to inspect the area, play equipment and consider options.

102/2013 ALLOTMENTS SITE

The Chairman reported on his inspection of the site carried out on the 22nd October 2012. A report was received on the condition of the three plots managed by the Parish Council. The contents of a letter received from Mr. Wild of Ella Bank Road, Heanor noted.

The Chairman reported that some work had been undertaken to the plots. However, a caravan and car remained on the site.

The welfare of fowls kept on the site was brought to the attention of the Parish Council.

RESOLVED:-

That a site visit with the tenants to be arranged to discuss matters on the site and confirm documentation including tenancy agreements to be presented by the tenants to the Parish Council representatives.

103/2013 PARISH COUNCIL WEBSITE

RESOLVED:-

That a quotation to update the website to be sought from Mr. C. Wells for presentation at the next meeting.

104/2013 EXCLUSION OF PUBLIC ORDER

RESOLVED:-

That in accordance with section 100a(4) of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public and press be excluded from the meeting and they be instructed to withdraw.


105/2013 STAFF MATTERS – CLERK CONTRACT OF EMPLOYMENT

A draft contract of employment was presented to the Parish Council for consideration of approval.
The pay scale was considered for the Clerk Mrs. S. Trower who had attained qualification of CILCA University of Gloucestershire through Derbyshire Association of Local Councils.

RESOLVED:-

a) Contract of employment agreed as per attached schedule appendice two to these minutes..
b) Salary scale agreed in accordance with National Association of Local Councils SCP 22 current rate of £10.19 p.h. (six hours per week) effective from 23rd October 2012.

106/2013 ITEMS FOR INFORMATION

a) Presentation of Poppy Wreath at Parish Church at the Annual Day of Remembrance Service Sunday 11th November 2012 discussed. It was reported the Parish Church was at Church Street, Cotmanhay.
b) Event to be held at All Saints Church, Ilkeston Road, Marlpool Friday 16th November 2012 commencing at 7.30 p.m. featuring Derbyshire Constabulary Male Voice Choir in support of Derbyshire Blood Bikes. Tickets £5.00 each
c) Amber Valley CVS AGM 6th November 2012 – 3.15 p.m. at Ripley.

RESOLVED:-

The next meeting to take place on Tuesday 27th November 2012 commencing at 7.00 p.m. in the Shipley Parish Room.


There being no further business, the Chairman closed the meeting at 8.30 p.m.

















Shipley Parish Council
Derbyshire
CONTRACT OF EMPLOYMENT AND STATEMENT OF PARTICULARS
For Parish Clerk and Responsible Financial Officer
(Approved 23rd October 2012 Minute Reference 105/2013 appendice two)
1. Job Title
You are employed in the service of this Council and your appointment is to the post of Clerk of the Council and Responsible Financial Officer.
2. Place of Work
Your usual place of work will be at your home address or Shipley Hall Village Room as required.
3. Salary
Your salary will be an hourly rate in accordance with Local Council Scale agreed by the Council and is calculated by pro-rata reference to the standard working week for local government staff. SCP 22 approved for a period of six hours per week.
Subject to satisfactory service, you may progress through the salary scale until you reach the maximum scale.
You are paid monthly by cheque on the 1st Tuesday of each month as approved at the Parish Meeting.
4. Expenses
Expenses will be paid in reimbursement of items such as travel, copy paper, cartridges, etc., telephone calls, postage, copying etc., as agreed by the Council.
5. Duties
The duties of your post are set out in the job description attached which forms part of this contract. The job description may from time to time be amended by agreement between the Council and you to take account of changing legal requirements and the requirements of the Council.
Where any such changes result in a significant increase in your duties and responsibilities you will be entitled to ask the Council to review the salary grade of your post taking into account, where appropriate, advice from any local authority employer or employee body, organisation or trade union.
6. Probationary Period (only for new clerks)
Confirmation of your appointment will be subject to satisfactory completion of a period of probationary service of six months. During such probationary service you are expected to establish suitability for the post.
7. Terms and Conditions of Employment
Your terms and conditions of employment are set out in this contract and the attached job description.


8. Hours of Work
Your normal hours of work are usually between 6 hours per week and will include attendance at the normalCouncil meeting, normally on the last Tuesday of each month, (except August) from 7p.m. to 9 p.m., plus the Annual General Meeting and Annual Parish Meeting prior to the monthly meeting during April/May. You are also required to attend other events for the council as agreed by both parties.
9. Continuous and Previous Service
Your period of continuous service for statutory rights dates from the above date of Commencement of employment with this Council. If you have previous continuous service with an organisation covered by the Redundancy Payments Modification Orders (1984) (Local Government) (which covers local authorities and related bodies) this will be included in calculating your entitlement of: redundancy payment, sickness allowance, annual leave, notice period (at half rate).
10. Recognition of Examination Success
Whilst you are employed by the Council, should you successfully pass the CILCA Exam your salary will be reviewed by the Council. Such salary review will not affect, and be additional to, the payment of annual increments to the maximum of your salary scale.
11. Sickness Allowance
There is no company sick pay scheme applicable to your employment.
12. Leave Entitlement
Leave will be mutually agreed between the Clerk and the Chairman subject to the Clerks other commitments.
13. Periods of Notice
The minimum periods of notice from employer or employee are:
Four weeks or more, but less than two years continuous service. - 1 month.
Two years or more, but less than 12 years continuous service - 2 months.
12 years or more continuous service - 3 months.
14. Pension
Although it is not compulsory to do so, you are entitled to become a 'pensionable employee' by joining the Local Government Pension Scheme, contracted out under the Social Security Pensions Act 1975.
15. Car Allowances
When you require the use of a motor vehicle for the efficient performance of your duties you will be eligible to receive allowances for the use of your private car for all business mileage in accordance with the National Joint Council for Local Government Services' Scheme.
The car user allowances and rates are reviewed annually by technical advisors with effect from 1st April each year and taken from the figures quoted annually by WALC.
16. Insurance
Personal Accident, Assault and Fidelity Guarantee: The Council will insure you in the course of your duties.


17. Grievance Procedure
You may apply in writing to the Chairman of the Council for redress of any grievance relating to your employment or if you are dissatisfied with any grievance relating to your employment or if you are dissatisfied with any disciplinary decision relating to yourself and the Chairman shall report any such application to a duly convened meeting of the Council.
18. Disciplinary Rules
Before any disciplinary action of any kind is taken against you by the Council written notice giving details of the matter, signed by the Chairman and authorised by the Council, shall be given to you.


Signed employee Clerk of the Council…………………………………………………………………………..


Countersigned by the Chairman and Vice Chairman of Shipley Parish Council


Date…………………………………………………………………….

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