Shipley Parish Council Minutes.
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Parish Council Meeting held Tuesday 24th July 2012
SHIPLEY PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING
HELD

TUESDAY 24TH JULY 2012
AT
THE SHIPLEY PARISH ROOM, THE FIELD, SHIPLEY
COMMENCING AT 6.00 P.M.

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In Attendance:-

Councillor G. Wells (Chairman)
Councillors Mrs. M. Jackson, Mrs. A. Marriott, Dr. C. Perko (from 7.00 p.m.), G. MacDonald (from 7.00 p.m.)
A. Stevenson (Borough & Parish), Mrs V. Trevan & D. Wood.

Also in attendance were two representatives from Derbyshire Constabulary Safer Neighbourhood Team, P.C. 1854 Becky Salt & P.C.S.O. 4914 Beck Davis, Mr. P. Wilson, Planning Officer representing Amber Valley Borough Council, three representatives from Remar Uk – Messrs. C. Gregory, J. Hunt & M. Hunt.

One member of the public attended the meeting from 7.00 p.m. after the exclusion of public order section of the meeting.

The Chairman, Cllr G. Wells, welcomed everyone to the meeting.

44/2013 APOLOGIES

The meeting received apologies for delay in attending the meeting from 6.00 p.m. from Cllrs G. MacDonald & C. Perko.

45/2013 DECLARATIONS OF INTERESTS

None received.

46/2013 EXCLUSION OF PUBLIC ORDER

RESOLVED:-

That in accordance with Section 100a(4) of the Local Government Act 1972 in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the public and press be excluded from the meeting and they be instructed to withdraw.

An exception to this resolution was to allow the Derbyshire Constabulary representatives, representatives from Remar UK & the Amber Valley Borough Council Officer Mr. P. Wilson, all in attendance to discuss a planning application in respect of Lodge Farm, Shipley Park.

47/2013 PLANNING APPLICATION AVA/2012/0406 LODGE FARM, SHIPLEY PARK

An application received by the Borough Council from Remar UK as follows:-

Retrospective change of use of the Lodge Farm site from C3 domestic dwelling house to sui generis use as a hostel for persons at the Remar organisation. Conversion of existing barn to provide accommodation to comprise three bedroom unit for same sui generis use. Re-building in location of collapsed barn additional structure to comprise four bedroom unit linked to existing barn and sharing facilities.

The Parish Council had previously considered the application and requested a meeting with Amber Valley Borough Council and representatives from Remar UK to receive additional information regarding the proposals.

It was reported the applicant, Remar UK was a Christian charitable organisation aiming to help people in difficulties to assist their return to society in good health within a safe environment.

Questions regarding the numbers of persons living within the premises were noted, with a request submitted to the Planning Officer for a restriction on numbers to be placed on the application to between 8 and 12 persons in the main house. It was noted a Site Manager lived at the site. It was noted the aim in numbers was 9 for the main house and a maximum of ten persons including family members in the remaining residential units.

The Highway Authority had been consulted over the application and had raised no objections to the vehicular access. The agent advised the organisation had vehicular rights along Pit Lane and to Mapperley Village.

It was noted the organisation managed a retail unit in Bulwell, at which residents from the Lodge Farm were taken to work.

The Planning Officer explained the particulars of the retrospective application and the increase in residency had triggered a requirement to seek planning approval.

Questions from Members of the Parish Council were answered including particulars of the type of crime, if any, attendees to the organisation may have been involved in; these were detailed as minor offences; Derbyshire Constabulary confirmed they worked closely with the organisation.

It was noted that attendees at the premises were not allowed away from the premises unaccompanied.

It was noted all attendees of the site had legal citizenship to attend the premises.

It was noted there was a policy against drugs at the premises, except for medicinal purposes; this did not include the use of methadone as a treatment. Attendees at the premises were provided with a safe and health environment where behaviour and respect were always under monitor.

It was noted most of the attendees were referred through family or came to the unit voluntarily.



The meeting noted no concerns had been expressed by members of the public during the current planning application process, except queries raised with regard to the application by the Parish Council. Borough Councillor Stevenson reported on concerns expressed to him by residents from the Shipley View estate, Ilkeston.

The Manager of the site, Mr. M. Hunt provided the meeting with the long term plan for the site to continue to provide the facility.

Away from the application particulars, Concern with regard to the maintenance of securing the gate at Pit Lane reported by Cllr Mrs. A. Marriott on behalf of the Parish Council. It was reported that only staff had access to the gate. Noted the Manager at the site would be advised of the concerns.

The Chairman, on behalf of the Parish Council, thanked all representatives for attending the meeting.

48/2013 STANDING ORDERS RE-INSTATED

NON-EXEMPT BUSINESS

49/2013 PUBLIC PARTICIPATION

(a) Matters raised by Members of the Public

None.

50/2013 BOROUGH COUNCIL REPORT

(i) Dog Fouling Penalty Signage
Report of dog fouling along the Pit Lane, Shipley area. Request for additional dog foul bins in the area. Cllr Stevenson reported the Borough Council had agreed to surveillance and reinstatement of appropriate signage regarding dog fouling (penalties).

(ii) Hardy Barn Unadopted Road Section
With regard to Hardy Barn, it was noted Derbyshire County Council had agreed to repair drain causing problems for the unadopted area off Hardy Barn, with some of the road surface to be repaired.

(iii) Access to Shipley Park from Thorpe Hill Drive Noted Amber Valley Borough Council had agreed to clearing an access route (next to the former Country Park Tavern p.h.).

51/2013 COUNTY COUNCIL REPORT

Training for Neighbourhood Planning offered to the Parish Council which was accepted subject to arrangement of convenient date. It was reported two Members of the Parish Council had also agreed to attend training provided through Derbyshire Association of Local Councils on the subject.

Cllr G. MacDonald reported that neighbouring parishes will benefit from involvement in the plan, if it is agreed the Parish Council pursues this initiative.

52/2013 POLICE MATTERS

P.C. Becky Salt & P.C.S.O. Becky Davis addressed the meeting. No crime figures available for report. Motorbike traffic concerns within the Shipley Park noted. Police aware and the situation continued to be monitored.

It was reported Derbyshire Constabulary was going through boundary changes and the Horsley Woodhouse and Coxbench areas would now be included within the Beat Team areas to be covered. Shipley remained covered by the Heanor Beat Team.

P.C. Becky Salt reported that Members could arrange for a home visit by an Officer if required and that the Force could be contacted at any time to deal with any issues; Officers would rearrange shifts if necessary to deal with concerns within the parish.

Report on the Community Speedwatch carried out. CREST reported that the figures recorded by that organisation had been affected by the speedwatch initiative along the Hassock Lane North and South areas. It was noted further speedwatch events on hold until the completion of the CREST monitoring of the area. Vehicle checks carried out by the Police on Pit Lane proved successful. Noted a similar initiative carried out in Smalley in April 2012 under Operation Safedrive.

The Chairman, on behalf of the Parish Council, thanked the Officers for their attendance and continued work within the parish.

With regard to a proposed visit to the Remar UK Limited premises by representatives of the Parish Council, it was agreed arrangements would be organised through the Safer Neighbourhood Team. Noted Amber Valley Borough Council Planning Officer Mr. P. Wilson had requested attendance at the visit. A provisional date of 15th August 2012 agreed.

The Chairman, on behalf of the Parish Council, thanked all representatives for attending the meeting.

53/2013 MINUTES

To receive Minutes of the Parish Council Meeting held Tuesday 26th June 2012.

RESOLVED:-

That the Minutes of the Parish Council Meeting held Tuesday 26th June 2012, copies of which had been previously circulated to Members prior to the meeting, approved and signed by the Chairman as a true record of proceedings.

54/2013 CHAIRMAN’S ANNOUNCEMENTS

No report.


55/2013 PLAYING FIELD GATE/POST OFF PIT LANE, SHIPLEY

Quotation received from Mr. P. Marriott to install two new gateposts at the entrance to the football field and hang existing gate in the sum of £344.00.

It was reported by Cllr Stevenson that two gateposts had been sought and the work would be carried out in kind by Cllrs Stevenson and the Chairman to reinstate the gate at the playing field off Pit Lane, Shipley.

Request from Heanor Lions for water connection onto the site for use at the portacabin site.

RESOLVED:-

a) That the information noted and the Members received the appreciation of the Parish Council.
b) Cllr Wood agreed to inspect the site with regard to water connection and confirm site of drain cover.
c) Planning Officer to be requested to advise with regard to planning requirements, if any, for portacabin installation on the playing field.

56/2012 LODGE HOUSE

Report on UK Coal Committee meeting 10th September 2012.

RESOLVED:-

Cllr A. Stevenson to represent as Borough Council representative; Cllr C. Perko agreed to attend as representative of the Parish Council; Cllr G. MacDonald would be in attendance as County representative for his wards.

57/2013 HASSOCK LANE RECREATION GROUND

It was reported that Cllrs A. Stevenson & G. Wells had safely removed the swings from the site and left the area safe.

A copy of the report received from Amber Valley Borough Council on the condition of the recreation ground had been forwarded to the Parish Council insurance company AOL for comment.

RESOLVED:-

That the information noted.

58/2013 DERBYSHIRE ASSOCIATION OF LOCAL COUNCILS

a) Circular 30/2012 (i) right to build funding available to Parish Councils (ii) Provision of ipads for Councillors (iii) East Midlands Allotments Forum (iv) Derbyshire Health & Wellbeing Strategy (v) Community Direct Derbyshire
b) Circular 31/2012 General circular with the NALC template Code of Conduct for Parish Councils Final Version for consideration of adoption.
c) Circular 32/2012 DCLG simplifies Neighbourhood Planning Referendum question (ii) Nalc response to the draft central/local Governance Concordat
d) Circular 33/2012 not relevant
e) Circular 34/2012 (i) funding arrangements for localising support for Council tax
f) Note from Derbyshire Association of Local Councils to confirm that Chief Officer Sarita Presland has taken over from Brian Wood on 10th July 2012. Brian will carry through the handover period and retire at the end of August.
g) Circular 35/2012 (i) Revision to Code of Conduct appendix a (ii) Derbyshire County Council Community Buildings Grant (iii) Rural Action Derbyshire – are you considering a Neighbourhood Plan as the organisation can assist in formulating a plan.

RESOLVED:-

i. That the information noted.
ii. That circulars produced at the meeting for Cllr G. MacDonald rather than email.
iii. Information on Neighbourhood Plan to be pursued.

59/2013 PLANNING MATTERS

a) Planning application AVA/2012/0406 Lodge Farm, Mapperley Park, Ilkeston retrospective application for C3 use and development of disused barns for conversion into accommodation.
b) Planning application AVA/2012/0196 Boat Inn Farm, Shipley Gate. Conversion of agricultural building into residential dwelling
c) Planning application 1 Hardy Barn, Shipley AVA/2012 Stabling for horses
d) Planning application Heanor Gate Industrial Estate AVA/2012/0611 Roll Store

RESOLVED:-

i. With reference to (a) Remar, a request for site visit through Derbyshire Constabulary Safer Neighbourhood Team scheduled to take place 15th August 2012.
ii. With reference to (b) above a vote in favour of the application approved. Recorded objections received from Cllrs Mrs. M. Jackson, Mrs. A. Marriott & Mrs. V. Trevan.

60/2013 LOCALISM ACT 2011
TO CONSIDER ADOPTION OF THE REVISED CODE OF CONDUCT

The Localism Act 2011 – new Code of Conduct information. It was reported that two templates available for consideration of adoption (i) National Association of Local Councils and (ii) Amber Valley Borough Councils. (iii) New Register of Interests forms require completion by Members and submission to the Borough Council within 28 days of adoption of the code. This information would be made available to the general public through the Amber Valley Borough Council website and the Parish Council website as required through the Localism Act.

RESOLVED:-

That the Amber Valley Borough Council Code of Conduct template approved for adoption by Shipley Parish Council effective from 24th July 2012.


61/2013 FINANCIAL REPORT

a) National Savings Account It was reported the account had been updated with interest in the sum of £403.14 and returned to the Parish Council. Cheque signatories currently Cllrs Mrs. M. Jackson & D. Wood.
b) Payment of Cheques The following cheques considered for payment as per attached schedule appendice one in the payment sum of £291.23 cheque numbers 100681 to 100683.
c) Cheque Number 100680 in the sum of £3000 was reported as a replacement cheque for cheque number 100679 as reported in the last financial report as payment to the Jubilee performance band 4th June 2012.

RESOLVED:-

That the information received and approved.

62/2013 ALLOTMENTS REPORT

RESOLVED:-

That a letter to be forwarded to Mr. & Mrs. Wild formerly of The Field, Shipley serving notice on the garden plot at The Field, Shipley subject to fulfilment of tenancy agreement to clear the plot.

That tenant Miss Boden requested to retain the boundary plot of garden at The Field, Shipley to the original terms of the tenancy agreement.

63/2013 NEIGHBOURHOOD PLANNING

RESOLVED:-

That a meeting to be organised to deal with the matter.

64/2013 PARISH COUNCIL WEBSITE

Cllr Mrs. V. Trevan reported the updating of the site was ongoing with DTX contracted to amend the site, subject to agreement of costs.

65/2013 REQUEST FOR ROAD SAFETY MEASURES AT HASSOCK LANE NORTH AND SOUTH FOLLOWING PARISH COUNCIL MEETING HELD 26TH JUNE 2012 AND COMMUNITY SPEEDWATCH EVENT 10TH JULY 2012.

RESOLVED:-

That information received within the Police report that a report will be provided on completion of the monitoring of highway by CREST.


66/2013 ITEMS FOR FORTHCOMING AGENDA

RESOLVED:-

The next meeting to take place on Tuesday 25th September 2012 commencing at 7.00 p.m. in the Shipley Parish Room.
The Clerk’s contract of employment and salary scale reviewed at the meeting under Exclusion of Public Order.

The meeting noted the annual leave of the Clerk from Friday 28th September 2012 to 15th October 2012.

The meeting accepted the apologies of Cllr A. Stevenson for the next Council meeting 25th September 2012.

There being no further business, the Chairman closed the meeting at 9.10 p.m.


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