Shipley Parish Council Minutes.
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Minutes of the Parish Council Meeting held Tuesday 26th June 2012
SHIPLEY PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING
HELD

TUESDAY 26TH JUNE 2012
AT
THE SHIPLEY PARISH ROOM, THE FIELD, SHIPLEY
COMMENCING AT 7.00 P.M.

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In Attendance:-

Councillor G. Wells (Chairman)
Councillors Mrs. A. Marriott, Dr. C. Perko, A. Stevenson (Borough & Parish), Mrs V. Trevan & D. Wood.

Also in attendance were Derbyshire County Councillor Kevin Parkinson, Clerk Mrs. S. Trower, Mrs. L. Birks representing Heanor Lions, P. C. Richard Martin & P.C. Emma Fisher representing Derbyshire Constabulary Safer Neighbourhood Team and fourteen members of the public.

The Chairman, Cllr G. Wells, welcomed everyone to the meeting.

NON-EXEMPT BUSINESS

24/2013 APOLOGIES FOR ABSENCE

Apologies for absence were received and accepted from Councillor Mrs. M. Jackson.

Apologies also noted from Derbyshire Constabulary Safer Neighbourhood Team Officers.

25/2013 DECLARATIONS OF INTEREST

With reference to item 6(c) Public participation address by representative of Heanor Lions. Cllr Mrs. A. Marriott declared a personal interest and did not participate or vote on any matter relating to the interest of Heanor Lions.

RESOLVED:-

That the declarations of interest recorded in the Interests Book and signed by Cllr Mrs. A. Marriott at the meeting.







26/2013 PUBLIC PARTICIPATION

(a) Matters raised by Members of the Public

(i) Letter received from resident regarding attention to Hardy Barn hedging and grass cutting

It was reported a letter of complaint had been received from a resident regarding the lack of attention to the hedging and verge at the corner of Hardy Barn, Shipley (on the left hand side travelling towards Heanor). The Clerk was furnished with the particulars of the property and instructed to write to the owner.

(ii) Presentation by Representative of Heanor Lions

Mrs. L. Birks addressed the meeting on behalf of the football club, reporting on the recent fire at the ground which caused damage to the portacabin and equipment used by the football club. Noted a new portacabin had been delivered and permission sought for its siting on the top of the playing field. Cllr Wood advised of the location of manhole cover to ensure this would remain accessible.

Due to the support offered from the public and UK Coal, it was noted the club was able to continue.

The meeting noted the portacabin was vandal proof and secure. A request for water connection received, which would allow the installation of showers. Fund raising efforts continued to take place by the club.

It was reported a large proportion of the club’s funds were invested in maintenance of the ground. Suggestions of other contractors to assist with the grass cutting were received.

A meeting on site was agreed to determine the drainage system of the field.

Heanor Lions confirmed half year rental in the sum of £181 which was paid to the Clerk, the balance of £181 to be received before 31st March 2013. This pattern of payment was agreeable to the Council for future years.

RESOLVED:-

That a site visit take place with representatives of the Parish Council and football club to clarify drainage system
That the rental payment system acceptable at six monthly intervals per financial year
That the Parish Council agreeable in principle to the installation of a portacabin for the purpose of use by the football club.

(iii) Highway concerns raised by residents of Hassock Lane South

Members of the public addressed the meeting with concerns with regard to highway concerns along the Hassock Lane South to North area, following the latest accident which occurred in early June 2012. The meeting noted the effects on residents and their fears for safety whilst enjoying their homes and gardens, in addition to accessing their properties. It was reported that one couple had endured over twenty accidents occurring at their property on Hassock Lane South. The latest accident had caused over £20,000 structural damage to a residential property. It was reported that some parents restricted their young children using the nearby recreation ground for fear of accidents occurring in the vicinity.

A petition signed by residents was delivered to the Parish Council.

County Councillor Kevin Parkinson addressed the meeting with information regarding the recent accident. Senior Officers from Derbyshire County Council, at the request of Cllr Parkinson, had offered a set of solutions including the delivery of a speed survey, skid survey (noted that the surface was installed in 2010 with higher grade surface installed following request through County Member); recorded accident of one but eight unrecorded accidents in the area. Noted the skid surface did not prevent accidents. Verge barrier declined as the buffer impact could force a vehicle back into the carriageway. Proposal to redeploy an armed speed camera from Hassock Lane North and relocate outside number 147 Hassock Lane South. Request for culvert alongside Hassock Lane North to allow mobile Police camera use. This requirement could be funded through the County Councillor Community Chest funding. Overt speed cameras may also be used mounted on Police motorcycles as a temporary solution.

Information was received on the accidents recorded in the area within the speed limit. Particulars of the statistics for accidents in the area received. Residents encouraged to record all accidents to the Derbyshire Constabulary.

An application through Casualty Reduction Enforcement Support Team (CREST) at Derbyshire Constabulary had been submitted through Cllr Parkinson. Noted that if the organisation could not fund improvements through camera relocation, the initiative costs could be met through Community Chest Fund within an approximate three month span. Reduction of speed within the location noted.

The Parish Council was asked to consider the following requests:-

a) Installation of village signage with welcome to careful drivers
b) Introduction of Community Speedwatch through Safer Neighbourhood Team
c) Consideration of removal of speed signage displayed at 40 mph to encourage reduction in speeds to 30 mph as within an urban area

A reduction in the speed in the area to 30 mph in addition to installation of speed cameras requested by residents. The meeting noted that Derbyshire County Council did not currently support a reduction of the speed limit for this location due to legislation. However, Cllr Parkinson agreed to pursue this issue through the Highways Authority.

The Parish Council requested consideration to be given to the introduction of flashing speed signage to remind drivers of the speed limit of the area.

RESOLVED:-

The Parish Council agreed to support the introduction of a speed camera in principle outside 147 Hassock Lane. However, until further consideration and consultation with residents, it was agreed the camera on Hassock Lane North was not recommended for relocation.

It was further agreed the above matters to be placed on the next agenda for discussion.

27/2013 BOROUGH COUNCIL REPORT

No report.

28/2013 COUNTY COUNCIL REPORT

County Councillor Kevin Parkinson reported on matters regarding Shipley Lakeside and the development brief proposed by Waystones. An alternative strategy will be put forward by Cllr Parkinson in due course.

It was noted a request for site visit by Officers from Derbyshire County Council had been submitted by the Parish Council with regard to the condition of the unadopted surface of road off Hardy Barn, Shipley.

Training for Neighbourhood Planning offered to the Parish Council which was accepted subject to arrangement of convenient date.

29/2013 POLICE MATTERS

P.C. Richard Martin & P.C. Emma Fisher addressed the meeting with information regarding the proposed Neighbourhood Community Speedwatch event scheduled to take place on 10th July 2012 meeting with CREST on the Pit Lane site. Members of the Parish Council and residents invited to attend. Cllr Stevenson agreed to advise residents from the Hassock Lane area of the information.

P.C. Martin reported his opinion of the benefits of flashing speed signage to remind drivers to reduce speeds.

A recommendation received that installation of signage at the parish boundaries includes the wording ‘This is a Community Speedwatch Area’.

The Chairman, on behalf of the Parish Council, thanked all representatives for attending the meeting.

30/2013 MINUTES

To receive Minutes of the Annual Parish Council Meeting held Tuesday 22nd May 2012.

RESOLVED:-

That the Minutes of the Annual Parish Council Meeting held Tuesday 22nd May 2012, copies of which had been previously circulated to Members prior to the meeting, approved and signed by the Chairman as a true record of proceedings.

31/2013 CHAIRMAN’S ANNOUNCEMENTS

It was reported that Mr. Hill, a resident of Shipley, extended his thanks to Shipley Parish Council and the Parish Room Trust following hire of the rooms for a family event. His needs were catered for and the caretakers were obliging, friendly and accommodating.

The comments were noted by the Council with appreciation.



32/2013 PLAYING FIELD GATE/POST OFF PIT LANE, SHIPLEY

RESOLVED:-

That a quotation sought from Mr. P. Marriott for the installation of posts to secure existing gate (on site). Cllr Wood offered a post suitable for the securing of gate. Request for the gate to be placed in storage until fixing.

33/2012 LODGE HOUSE

Cllr D. Wood reported that the original Liaison Committee had now been set aside and his appointment on the original group would be extinguished. Proposals received for new design for Bell Lane which would be the subject of discussion at the next meeting to take place on 2nd July 2012. The new plan showed refuges on the line of Bell Lane to allow cars and horses safe passing. Resurface planned with close graded surface course (not tarmacadam).

RESOLVED:-

Cllr A. Stevenson agreed to take over the appointment on committee.

34/2013 HASSOCK LANE RECREATION GROUND

It was reported that Cllrs A. Stevenson & G. Wells had safely removed the swings from the site and left the area safe.

A copy of the report received from Amber Valley Borough Council on the condition of the recreation ground had been forwarded to the Parish Council insurance company AOL for comment.

RESOLVED:-

That the information noted.

35/2013 THE QUEEN’S DIAMOND JUBILEE EVENT AT SHIPLEY MONDAY 4TH JUNE 2012

The Chairman reported on the success of the event within the parish including the Marching Band. Several residents had expressed their appreciation to the Parish Council for its efforts in providing celebrations for the community. A photographic record would be made available for presentation to a future meeting, if approved.

A further event to celebrate the ascension would be considered for next year.

RESOLVED:-

That appreciation expressed to all those who took part in organisation of the event.





36/2013 DERBYSHIRE ASSOCIATION OF LOCAL COUNCILS

The following circulars were received:-

a) Circular 22/2012 (i) Parish Council Liaison Forum (ii) Allotment Regeneration Initiative (iii) vacancies
b) Circular 23/2012 DALC further Training course provisionally Saturday 28th July 2012 no venue yet agreed.
c) Circular 24/2012 (i) Freedom of Information Request (ii) vacancies (iii) NALC consultation funding arrangements for localising support for Council Tax
d) Circular 25/2012 The Localism Act 2011 – Parish & Town Councils Training Event Monday 23rd July 2012 at Trowell Parish Hall at a cost of £60 per delegate.
e) Circular 26/2012 DALC training on the (i) General Power of Competence – most convenient at Town Hall, Ripley 10th October 2012 from 6.30 p.m. until 8.00 p.m. £20 per delegate. (ii) Good Councillor Course Friendship Hall, Whitwell 25th July 2012 6 p.m. until 8.30 p.m. £20.00 per delegate.
f) Circular 27/2012 New Standard Regime – Code of Conduct for Parish/Town Councils.
g) Circular 28/2012 (i) Appointment of New Chief Officer Sarita Presland from 10th July 2012 (ii) Improvements to the Policy and Legal Framework for Public Rights of Way (iii) Audit (iv) vacancies
h) Circular 29/2012 DALC President nominations for 2012 -2013.

RESOLVED:-

With reference to Circular 23/2013, Cllrs C. Perko & V. Trevan agreed to attend training on 28th July 2012 on Neighbourhood Planning.

37/2013 PLANNING MATTERS

a) Planning application AVA/2012/0406 Lodge Farm, Mapperley Park, Ilkeston
b) Planning application AVA/2012/0185 Land off Slack Lane, Mapperley develop small range of farm buildings to be used for housing livestock and for associated farming activities for Derbyshire Wildlife Trust.

RESOLVED:-

With reference to (a) Remar, a request for site visit through Derbyshire Constabulary Safer Neighbourhood Team.
With reference to (b) no objections.

38/2013 FINANCIAL REPORT

Statement received detailing cheques awaiting payment in the gross sum of £4117.14 as per attached statement appendix one.

RESOLVED:-

That cheque numbers 100674 to 100678 in the total sum of £4117.14 approved for payment.
That total expenditure to date from 1st April 2012 to 26th June 2012 total £6098.03.



39/2013 PARISH COUNCIL WEBSITE

RESOLVED:-

Defer to next meeting.

Cllr Trevan agreed to query the annual fee for the hosting and domain name cost.

40/2013 ALLOTMENT GARDENS AT THE FIELD, SHIPLEY

The Chairman & Cllr Perko reported on their inspection of the site. It was noted a letter had been sent to Derbyshire County Council with regard to the presence of Japanese Knotweed around gardens.

RESOLVED:-

a) That Miss Boden be requested in writing to return the allotment boundary to its original position
b) That Mr. T. Wild be contacted by letter and notice to quit served with request to remove all items from the site
c) That Mr. T. Wild given one month’s notice to leave the site.

41/2013 CLERK REPORT

a) Standing Orders and Financial Regulations 2012 Following the last Annual Parish Council Meeting 22nd May 2012, it was agreed representatives would meet to consider the Standing Orders. Date to be agreed.
b) Draft Code of Conduct reference DALC Circulars June 2012 Recommendation the code of conduct is also included within the meeting for discussion reference (a) above.
c) Shipley Hassock Lane Recreation Ground Confirmation received from Cllr A. Stevenson that the swings and frame have been safely removed from the site. Quotation awaited from Amber Valley Borough Council to bring the site up to a standard required following their inspection.
d) Unadopted road off Hardy Barn, Shipley A letter was sent to Derbyshire County Council requesting site visit with Officers and representatives of the Parish Council. No response received to date. Cllr Stevenson has been requested to seek information from the Officer at DCC.
e) HM Revenue & Customs The authority has issued £100 fine to the Parish Council for late submission of the end of year return. This is despite an application made on the 7th May 2012 (deadline 19th May 2012). The Clerk did speak many times with the office helpline and has a reference number to verify the matter was dealt with by telephone before the deadline date. An appeal with the reference number will therefore be submitted.
f) Parish Council Insurance Policy The policy requires revision. (i) Playground equipment replacement value at £9,005.37 requires checking (ii) Office contents £5,291 far exceeds the value (iii) sports equipment not covered. There is no specific insurance cover for the playing field other than public liability. Recommendation the policy is given study at the next meeting in order appropriate cover for the Parish Council is sought. This may also reduce the annual premium.



RESOLVED:-

i. That the information noted
ii. That the insurance policy reviewed at the next meeting

42/2013 TO CONSIDER PURCHASE OF PRINTER/SCANNER/COPIER

It was reported that although the Parish Council printer was serviceable, it only printed black and white and no copying or scanning facility available. This limited the Council to printing of notices etc.

RESOLVED:-

That a budget of £100.00 approved for the purchase of a suitable colour printer/scanner and copier.

43/2013 ITEMS FOR FORTHCOMING AGENDA

The next meeting to takes place on Tuesday 24th July 2012 commencing at 7.00 p.m. in the Shipley Parish Room.


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There being no further business, the Chairman closed the meeting at 9.30 p.m.



 
 
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